Executive Assistant

Job Summary

Department
:
Office of the Registrar (XUS)

Appointment Type
:
Professional Faculty

Recommended Full-Time Salary Range
: $80,000-$89,000

Position
:
Executive Assistant (Academic Operations – Office of the Registrar)

Full‑time (1.00 FTE) 12‑month professional faculty position. The role supports the Associate Vice Provost for Academic Affairs & University Registrar and other leadership functions in Academic Operations. Responsibilities include confidential administrative support, office and budget oversight, commencement operations, and coordination of volunteer and community service initiatives.

• 45% Administrative Support – Associate Vice Provost for Academic Affairs & University Registrar
• 25% – Director, Office Administration
• 15% – Budget and Financial Oversight
• 10% – Commencement Operations & Volunteer Coordination
• 5% – Other duties as assigned

• Bachelor’s degree and five years of executive administrative support experience in higher education or a similarly complex organization.
• Two years of experience in office operations, leadership, and budget development/management.
• Proficiency with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
• Experience analyzing complex challenges with an equity lens and developing actionable, equitable solutions for student populations.
• Excellent verbal and written communication skills; ability to communicate with executive‑level management and academic constituencies.
• Ability to draft professional correspondence independently.
• Ability to work with frequent interruptions, manage multiple priorities, and meet deadlines in a changing environment.
• Judgment and problem‑solving skills exercised with professionalism, confidentiality, discretion, and diplomacy.
• Excellent customer‑service skills and responsiveness in critical situations.
• Comfortable working in ambiguous and uncertain environments and pivoting quickly.
• Must successfully complete a criminal history check and meet University Standard 05‑010 et seq.; additional background checks may be required annually for youth program participation.

• Advanced degree or higher in business management, operations, human resources, or higher education.
• Experience in higher education and with registrar, enrollment management, or similar academic administrative units.
• Proficiency with complex data systems such as Banner, Workday, Peoplesoft, OnBase, or Slate.
• Experience with collaborative online tools (e.g., Miro, Slack) and Microsoft SharePoint and CoPilot.

OSU is an Equal Opportunity Employer, including disability, protected veteran, and other protected status.

If selected, your initial job offer will be contingent upon the results of a job‑related pre‑employment check, which may include background, motor vehicle, and sexual misconduct reference checks.