Executive Assistant, Senior Vice President, Microfluidics Technology & Incubations; MTI

Executive Assistant, Senior Vice President, Microfluidics Technology & Incubations (MTI)

** Description -*
* ** Job Summary*
* This role provides advanced tactical and strategic administrative support to the Senior Vice President (SVP) of Microfluidics Technology & Incubations (MTI).

The MTI organization, with teams across multiple geographies, is responsible for the development of microfluidics-based products and new business incubations for HP. This includes the development of future ink supplies for the HP print business as well as the end-to-end business management of HP´s 3D printing business.

The Executive Assistant serves as a trusted partner to the SVP, enabling operational efficiency, effective decision-making, and seamless coordination across the MTI organization and broader enterprise. This role requires sound judgment, discretion, and attention to detail, along with a proactive mindset and a commitment to enabling leadership effectiveness and team success for the global organization.

This is an opportunity to work in a very dynamic environment and be part of an international team with worldwide responsibilities and a focus on driving innovation and value creation for HP and its customers.

** Responsibilities*
* + Manages complex and dynamic executive calendars, scheduling across multiple time zones, prioritizing requests, and ensuring alignment with business-critical activities.

+ Handles sensitive and confidential information with discretion and maintains strict confidentiality protocols.

+ Coordinates domestic and international travel and expense management.

+ Acts as a gatekeeper and primary contact for internal and external stakeholders, exercising sound judgment in filtering, prioritizing, and responding to communications on behalf of the SVP.

+ Coordinates and prepares for executive meetings, leadership forums, and offsites, including agenda development, materials preparation, and logistics including venue, catering, and audio-visual set-up.

+ Supports rhythm-of-the-business operations and leadership cadences for MTI including staff meetings, business reviews, employee and site engagement activities.

+ Develops and produces administrative, utilization, and operational reports to support strategic planning, organizational effectiveness, and executive decision-making.

+ Partners with executive assistants, chiefs of staff, and functional leaders across the organization to ensure alignment and smooth execution of cross-organizational initiatives.

+ Coordinates administrative workflows across teams, ensuring consistency, accuracy, and adherence to HP policies and procedures.

+ Provides general administrative office support and assists with site business and engagement activities.

** Education & Experience*
* ** Recommended*
* + High School Diploma or equivalent required; additional education or training preferred.

+ Typically, 10 years of related experience in senior or executive-level administrative support, preferably supporting a VP or SVP in a large, matrixed organization.

+ Experience supporting technology, R&D, or innovation organizations preferred.

** Preferred Certifications*
* NA

** Knowledge & Skills*
* + Executive-level administrative support

+ Calendar and time management

+ Travel planning and coordination

+ Microsoft 365 (Outlook, PowerPoint, Excel, Word) and Share Point

+ Budgeting and expense reporting

+ Effective communication skills

+ Proactive and results oriented

+ Discretion and sound judgement

** Cross-Org Skills*
* - Effective Communication

- Results Orientation

- Learning Agility

- Digital Fluency

- Customer Centricity

** Impact & Scope*
* + Direct impact on SVP and MTI leadership effectiveness.

+ Provides administrative leadership and expertise

+ May support cross-functional and global initiatives

** Complexity*
* + Works on complex, non-routine assignments requiring initiative, prioritization, discretion, and a strong understanding of business context.

+ Regularly handles confidential information and exercises independent judgment in support of executive and organizational objectives.

** Disclaimer*
* This job description describes the general nature and level of work performed in this role. It is…