Academic Advising Specialist

Job Summary

Academic Success & Engagement is seeking an Academic Advising Specialist. This full‑time (1.00 FTE), 12‑month, professional faculty position is located in the University Exploratory Studies Program (UESP), part of the Office of Undergraduate Education. The Academic Advising Specialist will advise undergraduate students toward academic exploration and persistence toward an undergraduate degree. The role includes orientation, academic success strategies, goal identification, course and experiential learning planning, and career considerations for OSU’s diverse student population.

85% Academic Advising

• Provide advising that helps students achieve timely degree completion and connect their skills, abilities, and interests with their academic and career goals.
• Assist students with academic program planning, course selection and registration, resource connections, and exploration of experiential learning opportunities, while working to understand the individual needs, goals, and backgrounds of all advisees.
• Monitor academic progress of assigned caseload of undergraduate students.
• Participate in proactive advising interventions and outreach to students from diverse backgrounds.
• Clarify and interpret relevant policies and procedures to assist students in making academic planning decisions.
• Assist students in understanding and applying academic regulations and requirements.
• Help students navigate and utilize university resources and services that support undergraduate education and student success.
• Meet with students on academic warning and academic probation and conduct proactive outreach as needed.
• Create and/or present student workshops on a variety of advising and student success topics as needed or requested.
• Maintain accurate information and resources for students (e.g. sample‑plans, website updates, advising materials, transfer guides, etc.) through effective use of recommended technologies.
• Maintain accurate electronic notes and records of advising appointments and student progress in OSU’s electronic record‑keeping systems.
• Stay current on university policies and practices relative to academic advising and student success efforts.
• Identify and participate in trainings and professional engagement opportunities to maintain currency relative to the position and cultural competency and support individual growth.
• Seek university trainings and local, regional, and national meetings, as appropriate.

15% Academic Program/Institutional Support

• Advisor may be assigned specific responsibilities to support and contribute to student services in a targeted/specialty area (e.g., admissions/visit events; departmental service, college/institution committees & liaison work assessment of advising, early alert, orientations, new student advising, exploration‑focused instructional support, international students, etc.).
• Other duties as assigned.

Bachelor’s degree from an accredited institution.

Demonstrated experience in a higher education student services setting, or related experience advising, counseling, or mentoring individuals in other settings (e.g., K‑12 environments, non‑profits, etc.).

Demonstrated commitment to educational equity in a multicultural setting and a commitment to advancing the participation of diverse groups and supporting diverse perspectives.

Outstanding demonstrated oral and written communication skills.

Demonstrated experience in establishing rapport and using other social skills (in large group, small group, and/or interpersonal settings).

Demonstrated computer skills including proficiency with Microsoft Office Suite or similar tools.

This position is designated as a critical or security-sensitive position; therefore, the incumbent must successfully complete a criminal history check and be determined to be position qualified as per University Standard: 05‑010 et seq. Incumbents are required to self‑report convictions and those in youth programs may have additional criminal history checks every 24 months.

Two or more years of full‑time professional employment experience in a higher education student services setting, or two or…