Student Activities: Club Coordinator

Position: Student Activities: Club Coordinator 2026/27
Position Details

Position Information

Job Title Student

Activities:

Club Coordinator 2026/27 Appointment Type Student Employee

Job Location Bend Position Appointment Percent 100 Appointment Basis 12 Pay Method Hourly Pay Period 16th - 15th of the following month Pay Date Last working day of the month Remote or Hybrid option? Min Hourly Rate $15.05 (Standard); $14.05 (Non-Urban); $16.30 (Portland Metro) Max Hourly Rate $21.50 (Standard); $21.00 (Non-Urban); $22.00 (Portland Metro) Position Summary

* The Office of Student Life enhances the mission of OSU-Cascades by its own mission of

A) social change agents and social responsibility,

B) empowering students to engage in challenge and discovery, and

C) implementing programs and framework that are student informed.

* Student Activities comprises a group of students who plan campus-wide events and support Recognized Student Organizations. We encourage students to participate in events and clubs as a way to make friends, develop skills, and create memories outside of the classroom. Club Coordinators are responsible for training club officers, approving and maintaining the RSO Grant process,

* This recruitment will be used to fill three (3) part-time Club Coordinator positions for the academic year.

* This position will work 15 hours per week at $17.30/hour. Training begins Tuesday, September 8th.

* Hours during the year include Week 0-10 during Fall term, Week 1-10 during Winter term and Week 1-Finals week Spring term.

* Required events:
Saturday, September 19th - move in event (evening), Sunday, September 20th - SSC Takeover (evening)

* This position is located in Bend, Oregon.

* Students receiving Work Study as part of their financial aid award are welcome to apply for this position.

Transferable Skill Development

OSU is committed to ensuring students are prepared for success after graduation through intentional skill development as student employees. The competencies students develop while working at OSU are defined by the National Association of Colleges and Employers (NACE) as the essential skills employers seek in their hires. In this position, students learn and build vital career-readiness skills in the primary areas below:

Communication, Teamwork, Leadership, Professionalism

Position Duties

* Club Processes and Support (60%)

* Explain university and department procedures to students for both new and continuing clubs through individual meetings, info sessions, and/or club officer retreat

* Facilitate update discussions with club officers twice a term (Club Officer Meet-ups)

* Approve and administer grant process via forms, MS Excel tracker, and email communication

* Manage meeting and group notes to monitor the success of the club coordinator program and report to

* Advise student leaders, members, officers, & advisors in utilizing Bend Beavs Central (OSU-Cascades' online involvement hub)

* Assess and evaluate Student Activities events, including club activity reports, grant requests, and make recommendations

* Administrative Responsibilities (25%)

* Collaborate with the Student Activities team to set and accomplish goals for the organization

* Demonstrate dependability by maintaining regular office hours

* Actively engage with students, faculty, staff, and visitors utilizing clear and welcoming written and verbal communication skills on the phone, in emails, and in person.

* Attend Student Activities staff meetings and engage in ongoing training, professional development, and community building

* Support the development and maintenance of educational tools, trainings and tutorials

* Utilize Microsoft Word, Excel, SharePoint, Teams, and Planner to communicate and achieve team goals

* Complete other administrative tasks as needed

* Other Position Responsibilities (15%)

* Serve on a committee or work group within the Office of Student Life or Student Affairs

* Promote Student Activities and the Office of Student Life at OSU-Cascades Admissions Events (Preview Day, Bend Beavs Day)

* Work to learn, enhance, and promote diversity and social justice

* Represent Student Activities and the Office of Student Life to the OSU-Cascades and Central Oregon community

* Engage in ongoing professional development and community building

* Duties Breakdown

* Nine hours will be for Office Hours supporting administrative processes

* Four hours will be for either:

* Club Trainings/Workshops and thirty minutes for every other week individual check-in meeting

* Event Support - must assist with at least two a term

* Thirty minutes will be for weekly RSO Review meetings

* Ninety minutes will be for weekly Student Activities meetings

* Important Dates

* Interviews will begin shortly after applications are received due to change in HR system. Any remaining available positions will be re-posted in July.

* Required Training:
Tuesday, September 8th to Thursday, September 17th:
Student Activities begins student training (8 hours a day)

* Required Events:
Saturday, September 19th - move in event (evening), Sunday, September 20th -…