HR Specialist

• Base Pay $19.73 / Hour
• Job Category Admin
• Employee Type Full Time 35-40 hours
• Required Degree High school

Description

High school diploma or equivalent.

Additional education or coursework in Human Resources, Business Administration, or a related field preferred.

• Two years of progressively responsible administrative, customer service, or human resources experience preferred, with HR experience strongly preferred.
• Experience with recruitment, onboarding, employee records, or other employee lifecycle processes preferred.
• Experience administering an HRIS or database system preferred; UKG Ready experience a plus.
• Work experience in a retail environment preferred.
• Equivalent combination of education and relevant experience may be considered.

• Strong written, verbal, and interpersonal communication skills.
• Strong organizational skills, attention to detail, and follow-through.
• Ability to manage competing priorities and deadlines.
• Ability to provide responsive, professional, and confidential service.
• Ability to independently administer routine HR processes from initiation through completion.
• Proficiency with Microsoft Office, Google Workspace, HRIS, and database systems.
• Ability to maintain accurate and confidential records and apply established policies and procedures consistently.
• Sound judgment and ability to recognize when guidance or escalation is needed.
• Initiative, accountability, and ownership of high-quality work.
• Ability to remain calm, professional, and solution-focused in sensitive situations.
• Embraces a diverse workforce.

• Owns and administers full-cycle recruitment processes.
• Partners with supervisors to establish recruitment needs, timelines, interview processes, and selection documentation.
• Develops and maintains job postings, recruitment materials, and coordinates advertising.
• Screens candidates and coordinates interviews, reference checks, background checks, and other pre-employment requirements.
• Maintains timely communication with all involved throughout the recruitment process, coordinating next steps and keeping hiring processes moving on schedule.
• Tracks recruitment activity and supports staffing and time-to-fill reporting.
• Identifies opportunities to improve recruitment processes and candidate experience.

• Administers employee onboarding from offer acceptance through completion.
• Coordinates employee orientation, required documentation, training, benefits, timekeeping, and other onboarding activities.
• Administers employee status and job changes, ensuring related HRIS, payroll, and personnel records are updated accurately and timely.
• Coordinates employee offboarding processes from notice through completion.
• Ensures required documentation, HRIS updates, final pay coordination, benefits notifications, personnel records, and other offboarding requirements are completed timely.
• Coordinates exit processes and communicates applicable next steps and information to departing employees.
• Maintains accurate records of completed offboarding activities and follows up on outstanding items.

• Maintains accurate employee information, personnel records, and documentation.
• Processes routine HRIS transactions and employee changes and resolves routine discrepancies.
• Maintains electronic employee documentation and generates routine HR reports.
• Researches routine HRIS questions and escalates technical or configuration issues as appropriate.

• Provides support regarding established HR processes and policies.
• Supports performance management and performance evaluation processes, including tracking deadlines and maintaining documentation.
• Assists with routine employee relations matters and documentation, escalating complex or sensitive matters to the Human Resources Manager.

• Provides administrative support for benefits, leave, accommodations, safety, workers’ compensation, training, and other HR programs.
• Coordinates assigned communications, documentation, tracking, scheduling, and follow-up for HR programs and employee activities.
• Assists with employee engagement activities, staff surveys, and other employee feedback opportunities.
• Supports maintenance of HR resources, forms, and employee communications.

• Develops familiarity with HR policies, procedures, and available resources and, as proficiency grows, serves as an…