Accounts Payable Specialist

Description

We are looking for a detail-oriented Accounts Payable Specialist to join our team in Costa Mesa, California. In this long-term contract position, you will play a vital role in managing and processing high-volume invoices while ensuring compliance with company policies and procedures. This role requires a proactive approach to problem-solving and excellent organizational skills to maintain accurate financial records.

Responsibilities:

- Process a large volume of invoices, including PO-based, non-PO, and recurring invoices, with precision and adherence to company guidelines.

- Perform comprehensive 3-way matching by verifying purchase orders, receiving documentation, and invoices to ensure accuracy in pricing, quantities, and terms.

- Review invoices for proper general ledger coding, cost center allocation, tax compliance, and ensure routing for approvals according to company hierarchy.

- Investigate and resolve invoice discrepancies by coordinating with Purchasing, Receiving, Inventory Control, and vendors to reconcile issues.

- Conduct regular reviews of vendor statements to ensure all invoices are accounted for, processed, and paid on time.

- Support month-end closing activities by preparing accruals, reviewing aging reports, performing reconciliations, and reporting outstanding liabilities.

- Maintain organized digital records of invoices, purchase orders, receipts, and other supporting documentation in compliance with audit requirements.

- Utilize ORACLE systems effectively to process approvals and manage accounts payable workflows.

- Collaborate with internal teams to improve efficiency in invoice processing and payment cycles.

- Ensure compliance with internal controls and company policies throughout all accounts payable processes.

Requirements

- Proven experience in accounts payable, including processing high-volume invoices and performing 3-way matching.

- Strong understanding of general ledger coding, cost center assignments, and tax compliance.

- Must have Proficiency in ORACLE systems for accounts payable functions.

- Familiarity with automated clearing house (ACH) transactions and check runs.

- Ability to handle invoice approvals and resolve discrepancies efficiently.

- Excellent organizational skills to maintain accurate financial records and meet deadlines.

- Effective communication skills to liaise with vendors and internal teams.

- Knowledge of purchase orders and invoice processing workflows.

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ()  and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit  for more information.

© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ()  and Privacy Notice () .