Accounting Supervisor

Position Purpose

The Accounting Supervisor independently performs the more difficult accounting duties, which require an understanding of the entire accounting process, such as coordinating the implementation of accounting for new programs/functions; reviewing proposals to change accounting procedures; preparing analysis reports for management; and coordinating completion of monthly and year‑end reports. In addition, under the general supervision of the Finance Director, the Accounting Supervisor assists in leading the accounting department, cash operations, and accounts payable and accounts receivable functions.

• Prepare and review for accuracy following internal accounting procedures, general ledger account postings, in accordance with Generally Accepted Accounting Principles (GAAP) and State Administrative Manual (SAM).
• Prepare and review payment requests for accuracy following internal accounting procedures in accordance with State Administrative Manual (SAM), California Department of Human Resources (CalHR), and Memoranda of Understanding (MOU) rules and regulations.
• Determine overdue outstanding balances by reviewing aging reports and issue collection letters in accordance with the State Administrative Manual (SAM) to ensure that all outstanding accounts receivables are collected in a timely manner.
• Act as liaison between Accounting Department, department/agency employees, vendors, and various control agencies on accounting issues, to resolve issues according to Generally Accepted Accounting Principles (GAAP), State Administrative Manual (SAM) and internal procedures.
• Analyze accounting records obtained from accounting software (e.g., status reports, payment history reports) to assess accuracy, completeness, and conformance to reporting and procedural standards.
• Inform management about accounting issues, using accounting software and spreadsheet analysis of transactions, to determine if action is needed.
• Reconcile bank statements for various accounts (e.g., concentration, operating, premium, livestock and investment funds) to ensure accuracy and completeness of financial reporting in accordance with the State Administrative Manual (SAM).
• Comply with accounting internal control systems such as separation of duties, to safeguard State assets in accordance with the State Administrative Manual (SAM).
• Develop recordkeeping and accounting systems using spreadsheets for the accounting office to maintain support documentation for accounting transactions and to ensure that all documents are accounted for and available if needed.
• Prepare standard data entry and authorization forms by using computer software, in accordance with internal policies and procedures to assist personnel in gathering auditing and accounting information consistently.
• Verify vendor information and payments are accurately recorded in accounting systems to track 1099 information for reporting purposes in accordance with federal guidelines.
• Assist the Finance Director with managing seasonal departments, including expanded cash operations functions, Carnival Sales and/or Concessions Audit program.
• Write letters, memoranda, and other correspondence using word processing software or other electronic means in order to communicate with various stakeholders, control agencies, and/or management.
• Conduct research using various tools (e.g., manuals, internet, databases, regulations, budget acts) to collect relevant information to complete job tasks under the direction of department Director.
• Provide formal and informal training to grow and develop employees in the Accounting department, under the direction of the Finance Director.
• Maintain and update capital project worksheets using spreadsheet and/or accounting system software to accurately report expenditures and budget variances in conformity with Generally Accepted Accounting Principles (GAAP) and State Administrative Manual (SAM).
• Maintain and update accounting records, in accordance with Generally Accepted Accounting Principles (GAAP) and State Administrative Manual (SAM), in databases, to accurately report the financial position of the organization.
• Analyze payroll processing (e.g. time reports, payroll tax reporting and benefit deductions) using computer software to assess accuracy, completeness, and conformance to reporting and procedural standards.