Accounts Payable Specialist

Vaco/Highspring is a fast-growing, dynamic organization that values process improvement and ownership.

We're looking for an experienced Accounts Payable Specialist to support a fast-growing, dynamic organization. This role plays a key part in ensuring accurate, timely processing of vendor invoices while supporting purchasing, operations, and internal teams. The environment is highly collaborative, constantly evolving, and values process improvement and ownership.

• Process vendor invoices from receipt through payment with a high level of accuracy and timeliness
• Manage invoice matching, including resolving discrepancies across invoices, purchase orders, and receipts
• Partner closely with purchasing and inventory teams to address exceptions and ensure smooth workflows
• Serve as a primary contact for vendor inquiries and payment-related questions
• Support internal employees with accounts payable questions, purchase order setup, and system navigation
• Maintain vendor records, including onboarding new vendors and validating banking information
• Ensure all invoices are properly approved and coded in accordance with internal policies
• Assist with month-end close activities, including accruals and invoice postings
• Contribute to the improvement of payables processes, systems, and approval workflows
• Prepare ad hoc reports and analysis for finance and business partners as needed

• 3+ years of hands‑on accounts payable experience

• Strong experience with three‑way matching (invoice, PO, receipt)
• Experience working in a high‑volume, fast‑paced environment
• Proficiency with ERP and procure‑to‑pay systems - experience with Oracle (any version) is required
• Solid Excel skills, including lookups, conditional formulas, and pivot tables
• Strong attention to detail with the ability to manage multiple priorities
• Clear, professional communication skills and a collaborative mindset

• Experience supporting system enhancements or process improvements
• Comfort working with cross‑functional teams across finance, operations, and procurement

Determining compensation for this role (and others) at Vaco/Highspring depends upon a wide array of factors including but not limited to the individual's skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs. With that said, as required by local law in geographies that require salary range disclosure, Vaco/Highspring notes the salary range for the role is noted in this job posting.

The individual may also be eligible for discretionary bonuses, and can participate in medical, dental, and vision benefits as well as the company's 401(k) retirement plan.

Additional disclaimer:
Unless otherwise noted in the job description, the position Vaco/Highspring is filing for is occupied. Please note, however, that Vaco/Highspring is regularly asked to provide talent to other organizations. By submitting to this position, you are agreeing to be included in our talent pool for future hiring for similarly qualified positions. Submissions to this position are subject to the use of AI to perform preliminary candidate screenings, focused on ensuring minimum job requirements noted in the position are satisfied.

Further assessment of candidates beyond this initial phase within Vaco/Highspring will be otherwise assessed by recruiters and hiring managers. Vaco/Highspring does not have knowledge of the tools used by its clients in making final hiring decisions and cannot opine on their use of AI products.