Accounts Payable Specialist

Job Details

Full-time position:
Monday to Friday, 7AM-4PM

Pay Range: $64,064 – $70,000

Quarterly Bonus Eligibility

On-site:
Costa Mesa, CA

The Accounts Payable Specialist is responsible for supporting the company’s payables process by ensuring timely, accurate processing of vendor invoices and payments. This role works closely with internal departments and external vendors to maintain accurate records, support strong vendor relationships, and ensure compliance with company policies and accounting standards.

• Assist with the creation of invoices associated with accounts payable and ensure payments are charged to the appropriate accounts in a timely manner.
• Collaborate with the funding team to process the payment for deals such as ACH, Wires, and checks.
• Receive, review, and process vendor invoices to ensure accuracy, proper approval, and compliance with company policies.
• Match invoices to purchase orders and receipts; resolve discrepancies as needed.
• Prepare and process weekly or monthly payment runs, including checks, ACH, and wire payments.
• Maintain accurate vendor records, including setup, updates, and documentation.
• Reconcile vendor statements and investigate and resolve invoice or payment discrepancies.
• Respond to vendor inquiries regarding invoice status, payments, and account balances.
• Collaborate with internal teams to resolve purchasing or approval issues impacting payments.
• Prepare journal entries and account reconciliations as assigned.
• Recommend and implement process improvements to increase AP efficiency and accuracy.

• Associate or bachelor’s degree in accounting or equivalent work experience
• 1+ years of Accounts Payable or general accounting experience
• Personal integrity when working with personal and sensitive financial information
• Knowledge of general financial accounting
• Proficiency in Microsoft Excel

• A clear success path within the company, we want you to grow and lead with us
• Modern work environment with state-of-the-art tools
• Paid vacation days, sick time, and holidays