Accounts Payable; AP Accounting Clerk

• Job Category Accounting
• Employee Type Full-Time Non-Exempt
• Required Degree 4 Year Degree
• Manage Others No

Employer:

HR MGMT 10, LLC Department:
Finance / Accounting

Employment Type:

Full-Time FLSA Classification:
Non-Exempt

Reports To:

Executive Leadership Direct Reports:
None

HR MGMT 10, LLC is an Employer of Record providing workforce support services to partnered brands operating in regulated and multi-state environments.

The Accounts Payable (AP) Accounting Clerk is responsible for managing the full cycle of accounts payable processes, ensuring timely and accurate invoice processing, vendor payments, and reconciliations. This role plays a critical part in maintaining strong financial controls, supporting cash flow visibility, and ensuring vendor relationships are managed professionally.

This position is ideal for someone with an accounting background who is detail-oriented, experienced in Quick Books , and comfortable handling reconciliations and high-volume AP workflows in a fast-paced environment.

Process high-volume vendor invoices, ensuring accuracy, proper coding, and approval routing

Manage full-cycle AP including invoice entry, matching, approvals, and payment processing

Prepare and execute vendor payments (ACH, wire, check) in a timely manner

Maintain vendor records, including W-9s, payment terms, and contact information

Communicate with vendors to resolve invoice discrepancies, payment issues, and inquiries

Perform monthly AP reconciliations , including vendor statements and aging reports

Assist with bank and credit card reconciliations to ensure accurate financial records

Identify discrepancies and proactively investigate and resolve issues

Support month-end close by ensuring AP is complete, accurate, and properly documented

Utilize Quick Books (or similar accounting software) to manage AP workflows

Maintain accurate and organized financial records and supporting documentation

Assist in generating AP reports, aging summaries, and spend analysis as needed

Ensure compliance with internal controls and accounting policies

Partner with internal teams to ensure timely invoice approvals and expense tracking

Support audits by providing AP documentation and reconciliation details

Assist with ad hoc accounting projects and process improvements

1–3+ years of experience in Accounts Payable or general accounting

Strong understanding of AP processes, invoice workflows, and reconciliations

Experience with Quick Books or similar accounting systems

Proficiency in Microsoft Excel (basic formulas, data organization)

High attention to detail and accuracy in financial data

Ability to manage multiple priorities and meet deadlines

Associate’s or Bachelor’s degree in Accounting, Finance, or related field

Experience in high-volume or multi-entity environments

Familiarity with regulated industries or multi-state operations

Detail-oriented with strong organizational skills

Proactive problem-solver with strong reconciliation abilities

Strong communication skills for vendor and internal coordination

Ability to work independently while maintaining accountability

Process-driven with a focus on accuracy and efficiency

Vendor invoices are processed accurately and paid on time

AP records and reconciliations are clean, organized, and audit-ready

Discrepancies are identified and resolved proactively

Strong relationships are maintained with vendors and internal stakeholders

AP processes run efficiently with minimal errors or delays

Hourly Pay Range: $24 - $27.50

Eligible employees may receive access to company-sponsored benefits in accordance with HR MGMT 10, LLC plans and eligibility requirements. Overtime is paid in accordance with applicable law.

Employment with HR MGMT 10, LLC is at-will and may be terminated by either party at any time, with or without cause or notice, in accordance with applicable law. This job description does not create an employment contract. HR MGMT 10, LLC complies with all applicable federal, state, and local employment laws.

HR MGMT 10, LLC is an equal opportunity employer and does not discriminate based on any protected characteristic under applicable law.