Accounts Payable Specialist

Accounts Payable Specialist - On-site About the Role

We're looking for an experienced Accounts Payable Specialist to support a fast-growing, dynamic organization. This role plays a key part in ensuring accurate, timely processing of vendor invoices while supporting purchasing, operations, and internal teams. The environment is highly collaborative, constantly evolving, and values process improvement and ownership.

• Process vendor invoices from receipt through payment with a high level of accuracy and timeliness
• Manage invoice matching, including resolving discrepancies across invoices, purchase orders, and receipts
• Partner closely with purchasing and inventory teams to address exceptions and ensure smooth workflows
• Serve as a primary contact for vendor inquiries and payment-related questions
• Support internal employees with accounts payable questions, purchase order setup, and system navigation
• Maintain vendor records, including onboarding new vendors and validating banking information
• Ensure all invoices are properly approved and coded in accordance with internal policies
• Assist with month-end close activities, including accruals and invoice postings
• Contribute to the improvement of payables processes, systems, and approval workflows
• Prepare ad hoc reports and analysis for finance and business partners as needed

• 3+ years of hands-on accounts payable experience
• Strong experience with three-way matching (invoice, PO, receipt)
• Experience working in a high-volume, fast-paced environment
• Proficiency with ERP and procure-to-pay systems –
  experience with Oracle (any version) is required
• Solid Excel skills, including lookups, conditional formulas, and pivot tables
• Strong attention to detail with the ability to manage multiple priorities
• Clear, professional communication skills and a collaborative mindset

• Experience supporting system enhancements or process improvements
• Comfort working with cross-functional teams across finance, operations, and procurement

The role offers discretionary bonus eligibility and participation in medical, dental, and vision benefits as well as the company's 401(k) retirement plan.

Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.

Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco by Highspring and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact

Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal.

By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present you as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application.

In exchange, Vaco by Highspring agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.