Billing Specialist

Construction Billing Specialist (Contracts)

Location:

Costa Mesa (Hybrid) | Pay: $42-48/hr |

Schedule:

Temp-to-hire

We are partnering with a growing company in the manufacturing space seeking a Contract Billing Specialist to manage project-based billing from start to finish. This role supports complex billing tied to contracts, production timelines, and customer requirements.

• Manage full-cycle contract billing, including progress billing and invoicing tied to production milestones
• Review contracts, purchase orders, and change orders to ensure billing compliance, including lien waivers and retainage tracking
• Partner with project managers, customers, and internal teams to resolve discrepancies and support timely billing and closeout
• Maintain accurate billing records, support month-end close, and assist with reporting and forecasting
• Use ERP systems and customer billing portals to submit invoices and supporting documentation

• 4+ years of experience in contract billing, manufacturing, or project-based environments
• Strong understanding of progress billing, retainage, and contract compliance
• Experience working with customer billing portals and ERP/accounting systems (Net Suite or similar preferred)
• Proficiency in Microsoft Excel
• Strong attention to detail and ability to manage multiple projects and deadlines

This is not a standard AR role—ideal candidates will have hands‑on experience with complex, contract‑driven billing in manufacturing or a similar project‑based environment.

Compensation is based on skill, experience, and location. Eligible employees may receive discretionary bonuses. Benefits include medical, dental, vision coverage, and a 401(k) retirement plan.

Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race, color, sex, religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.

Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco by Highspring and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact

Vaco by Highspring and its parents, affiliates, and subsidiaries ("we," "our," or "Vaco by Highspring") respects your privacy and is committed to providing transparent notice of our policies.

California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees here. Virginia residents may access our state specific policies here. Residents of all other states may access our policies here. Canadian residents may access our policies in English here and in French here. Residents of countries governed by GDPR may access our policies here.

Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to your skill sets, experience, training, licensure, certification, office location, and other business and organizational needs.

As required by local law, Vaco by Highspring believes that the following salary range reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.