Accounts Payable Specialist

The Accounts Payable (AP) Specialist in the manages vendor invoices, processes vendor payments, and maintains accurate ledger records within a strict regulatory framework. This role requires navigating heavy cash transactions
, state-specific sales/use taxes, and stringent IRS Section 280E rules
. The ideal candidate ensures that vendor payments are executed on time while maintaining clean documentation to protect the company's operating licenses.

• Invoice Processing
  :
  Review, code, and enter a high volume of vendor invoices with strict attention to general ledger accounts.
• Cash Disbursements
  :
  Coordinate secure cash or digital payments to vendors, distributors, and cultivators.
• 280E Documentation
  :
  Verify that all inventory-related invoices are accurately coded to Cost of Goods Sold (COGS) to maximize tax deductions.
• Vendor Management
  :
  Serve as the primary point of contact for vendor inquiries, reconcile monthly statements, and resolve payment discrepancies.
• Three-Way Matching
  :
  Match purchase orders, receiving documents, and vendor invoices to ensure accuracy before processing payment.
• Compliance Tracking
  :
  Ensure all cannabis vendors are active, licensed operators by cross-referencing state regulatory databases.
• Expense Reports
  :
  Process and audit employee expense reports to confirm alignment with internal corporate policies.

• Education
  :
  High school diploma required;
  Associate’s degree in Accounting, Finance, or Business is preferred.
• Experience
  : 1–3 years of accounts payable experience, ideally in inventory-heavy industries like retail, manufacturing, or distribution.
• Legal Age
  :
  Must be at least 21 years of age and able to pass required state background checks for cannabis workers.
• Software Skills
  :
  Proficiency in Quick Books or specialized accounting software, alongside solid Microsoft Excel skills.
• Industry Tools
  :
  Familiarity with bill payment platforms and basic knowledge of cannabis seed-to-sale tracking is a plus.
• Mathematical Accuracy
  :
  Ensuring flawless calculation of complex vendor invoices, discounts, and payment terms.
• Organization
  :
  Managing multiple digital and physical filing systems to maintain a clear audit trail.
• Communication
  :
  Corresponding professionally with internal managers and external vendors regarding payment status.
• Security Awareness
  :
  Following strict safety protocols regarding internal cash transport and physical vault access.