Construction Billing Specialist

Contract Billing Specialist

Construction Industry | Costa Mesa, CA

Our growing client is seeking an experienced Contract Billing Specialist with a strong construction billing background to take ownership of the full billing lifecycle. This is a high-impact role with future leadership potential and requires someone who can hit the ground running with minimal training.

• Manage AIA billing, progress billings, stored materials billing, and payment applications.
• Prepare and maintain Schedule of Values (SOVs), change orders, retainage, and lien waivers.
• Review contracts and ensure compliance with billing requirements.
• Work closely with Project Managers, General Contractors, and internal teams to support project billing and cash flow.
• Manage contractor billing platforms such as Procore, Textura, GC Pay, Levelset, or similar systems.
• Support billing reporting, reconciliations, and collections efforts.

• 4+ years of construction billing, project accounting, or contract billing experience.
• Strong experience with:
  • AIA Billing
  • Stored Materials Billing
  • SOVs (Schedule of Values)
  • Change Orders
  • Payment Applications
  • Retainage & Lien Waivers
• Experience working with General Contractors and Project Managers.
• Proficient in Excel and ERP/accounting systems.

Determining compensation for this role (and others) at Vaco/Highspring depends upon a wide array of factors including but not limited to the individual’s skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs. With that said, as required by local law in geographies that require salary range disclosure, Vaco/Highspring notes the salary range for the role is noted in this job posting.

The individual may also be eligible for discretionary bonuses, and can participate in medical, dental, and vision benefits as well as the company’s 401(k) retirement plan.