Supervisor, Accounts Payable Jobs

The Accounts Payable Specialist will join a small, collaborative AP team of three and report directly to the Assistant Controller. This role processes 50â60 invoices daily in a paper-heavy environment that requires strong auditing skills, accuracy, and consistent follow-up. The ideal candidate is detail-oriented, organized, and comfortable working in a conservative business setting (no jeans; business attire required).

Full-time

• Process trade payables, overhead invoices, expense reports, and credit card statements for the entire company
• Work closely with internal departments and external trade partners to ensure timely, accurate payments
• Manage trade and related payables, including scheduling and processing invoices
• Review and route incoming invoices for proper purchase order matching
• Audit employee expense and travel reports for accuracy, documentation, and policy compliance
• Audit invoices and documents for mathematical accuracy, coding, authorization, and completeness
• Code and voucher invoices once proper approvals and backup are obtained
• Collaborate with purchasing, accounting, and management to resolve discrepancies
• Maintain AP records, reconcile information, and prepare adjusting entries
• Communicate with vendors regarding past‑due invoices, credits, or discrepancies
• Maintain vendor files and perform regular accuracy audits
• File paid invoices weekly and maintain organized AP documentation
• Handle escalated vendor issues professionally
• Perform accurately under deadlines with limited supervision
• Prioritize multiple tasks, especially during month‑end and year‑end
• Identify opportunities for process improvement
• Perform general clerical duties (data entry, collating, photocopying, filing)
• Support special projects as assigned

• 3â5 years of Accounts Payable experience
• Bachelorâs degree required
• Strong understanding of general accounting practices and principles
• 3-way matching
• High‑volume data entry experience
• Strong organizational skills with the ability to multitask and prioritize
• Ability to work in a fast‑paced, deadline‑driven environment
• Proficiency in MS Office (Excel, Word) and ability to learn new software
• High attention to detail and accuracy
  
  Professional communication skills and strong vendor relations experience

• Salary: $58,000â $70,000
• Benefits: 401(k) with company match
• Health, dental, and vision insurance
• Flexible spending account
• Schedule:
  
  Mondayâ
  
  Friday, 8-hour shift (1-hour meal break; hours may adjust for training)