Part Time Administrative Assistant

Temporary PART TIME ADMINISTRATIVE ASSISTANT needed to cover for a 3 plus month LOA in Costa Mesa. This is an IN OFFICE role. Not a remote role.

This is an on-site, part-time assignment for an estimated duration of 3 months. The selected individual will be expected to work between 3-5 hours per day, 20 hours per week from 9:00 am-2:00 p.m. Schedule is flexible and dependent upon candidate availability.

• Strong attention to detail
• Excellent Customer Service skills
• Ability to work autonomously and stay organized
• Government or Public Works administrative experience desirable, but not required

• Performs a variety of general office support tasks as assigned; prepares rooms for meetings; prepares refreshments and materials for meetings; runs errands; provides backup for other department or division office administrative support staff; recommends improvements in the workflow, procedures and use of equipment and forms; implement improvements as approved and develops/modifies office forms and reports, as required.
• Maintains and monitors office and Board supplies, materials and inventories; orders and stocks office and Board supplies as needed; arrange and coordinate with facilities/vendors for events and meetings; operates; troubleshoots and maintains office equipment.
• Performs a variety of general bookkeeping and clerical accounting duties and responsibilities; reconciles District credit cards; prepares and processes requests for payments, purchase requisitions, purchase orders and invoices.
• Maintains accurate and up-to-date files and records for assigned areas; maintains various logs, accounts, and files; updates and maintains various Board meeting files and lists.
• Greets, answers, screens and refers visitors and telephone calls, providing information and handling issues that may require sensitivity and the use of sound, independent judgment; maintains a high level of customer service quality while assisting customers in person and by telephone; responds to requests for information and complaints from officials, customers and the public and refers requests or complaints to appropriate staff and/or takes or recommends action to resolve the issue.
• Creates, types, formats, edits, revises, proofreads, sorts, files, tracks, and prints a variety of documents, reports, correspondence, memoranda, requests for proposals, agreements, contracts, specifications, manuals, statistical charts, and other documents and materials; creates and maintains databases of records, lists and projects; creates standard statistical spreadsheets; designs and revises routine to moderate forms, charts, and graphs.
• Assists and participates in the preparation of Board and Committee meeting packets/materials; prepare and post meeting notices and agendas; compile all information to be posted publicly, in accordance with legal requirements; post all meeting materials onto the District website; photocopy and assemble meeting materials; distribute/deliver packets and materials; prepare Board meeting templates for meeting minutes.
• Provides administrative support for staff; schedules meetings and makes meeting arrangements; prepares and distributes agendas and minutes; sends and receives faxes; copies, sorts, and distributes documents.
• Performs related duties as assigned.

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance.