Administrative Assistant

Description

We are looking for a detail-oriented Administrative Assistant to join our team on a contract basis in Costa Mesa, California. This position is ideal for someone who thrives in a fast-paced environment and enjoys working with structured data, spreadsheets, and operational reporting. As a key part of the team, you will provide essential support across various departments, ensuring that processes run smoothly and efficiently.

Responsibilities:

+ Create and update spreadsheets and tracking tools to facilitate day-to-day operational processes.

+ Gather, organize, and maintain reports related to sales, commissions, payroll entries, and other proprietary data.

+ Support the development of weekly reporting by providing calculations and data tracking in line with current reporting standards.

+ Optimize, standardize, and manage internal documents, SOPs, and shared team resources.

+ Deliver administrative support for management and various cross-functional teams.

+ Oversee project coordination activities, ensuring timely follow-up and completion of assigned initiatives.

+ Ensure operational data and files are accurately maintained and systematically organized.

+ Partner with different departments to address evolving priorities and support operational requirements.

+ Assist with commission calculations and handle data entry as needed.

Requirements

- Minimum of five years' experience in administrative support, operations assistance, or office management.

- Advanced proficiency in Excel and Google Sheets, including handling structured data and formulas.

- Strong ability to interpret spreadsheets, reports, and operational workflows.

- Exceptional organizational skills and keen attention to detail.

- Self-motivated with the ability to work independently and adapt to minimal supervision.

- Experience supporting finance, HR, sales operations, or executive teams is highly desirable.

- Excellent analytical skills and a proactive approach to problem-solving.

- Comfortable working in a dynamic environment with shifting priorities.

Talent Match®

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ()  and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit  for more information.

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