Senior Administrative Assistant
Job in
Costa Mesa, Orange County, California, 92626, USA
Listed on 2026-06-22
Listing for:
Experian Group
Full Time
position Listed on 2026-06-22
Job specializations:
-
Administrative/Clerical
Office Administrator/ Coordinator, Virtual Assistant/ Remote Admin
Job Description & How to Apply Below
Role Overview
We’re hiring a Senior Administrative Assistant to support three Engineering VP/SVP and their leadership team. You will go beyond traditional administrative support—you’ll guide execution, understanding, and daily operating rhythm to make senior leaders more impactful. You will work onsite in Costa Mesa, CA reporting to the VP of Fin Ops.
What You’ll Do- Manage three complex calendars in lockstep, assessing inboxes and drafting communications in each leader’s voice.
- Handle travel (international, domestic), expenses, vendor coordination, and logistics.
- Build the weekly, monthly, and quarterly operating schedule: staff meetings, skip-levels, QBRs, PI planning, town halls, workshops, board‑adjacent prep sessions.
- Take meeting minutes and help track action items from meetings when requested. Organize presentation materials, equipment ordering, office supplies, etc.
- Be a trusted communication liaison for executive leadership.
- Identify needs and remove friction to improve leadership effectiveness.
- Leverage advanced AI fluency and tools to compress executive workload and efficiency:
Claude, ChatGPT, Copilot, or Gemini — whatever the best tool is for the job. - Run leadership offsite events, architectural summits, recognition programs, hackathons, new-hire onboarding rituals, team celebrations, wellness events, all‑hands logistics.
- Maintain confidentiality while supporting executive‑level priorities.
- 5+ years of administrative support experience to senior executives, supporting multiple leaders simultaneously.
- Demonstrated experience coordinating corporate events or employee engagement programs across regions, time zones, and cultures.
- Advanced proficiency in Microsoft Office Suite, with expertise in calendar management, meeting coordination, and email prioritization.
- Experience managing complex, high‑volume executive calendars across multiple time zones.
- Hands‑on experience coordinating complex domestic and international travel, with the judgment to adapt plans in real‑time.
- Experience drafting communications on behalf of executives. Fluency with Teams, SNOW, Jira, Confluence, and the major AI platforms.
- Bonus if you’ve worked in engineering, financial services, or a Fortune 500 setting.
- You MUST be able to work onsite in Costa Mesa, CA
Experian is also proud to be an Equal Opportunity and affirmative action employer. If you have a disability or special need that requires accommodation, please let us know at the earliest opportunity.
Benefits- Great compensation package and bonus plan
- Core benefits including medical, dental, vision, and matching 401K
- Flexible work environment, ability to work remote, hybrid or in‑office
- Flexible time off including volunteer time off, vacation, sick and 12‑paid holidays
- Explore all our exciting benefits here:
Position Requirements
10+ Years
work experience
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