Facility Workplace Coordinator

Facility Workplace Coordinator Skip to main content#Facility Workplace Coordinator page is loaded## Facility Workplace Coordinator Apply remote type:
On-site locations:
Costa Mesa, CAtime type:
Full time posted on:
Posted Todayjob requisition :
REQ
516419
** JLL empowers you to shape a brighter way**.Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong.  Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.#

Facility Coordinator JLL
** What this job involves:
** We are seeking a hands-on Facility Coordinator to support daily operations through technical maintenance and administrative coordination. This role is crucial to ensuring optimal facility performance and exceptional client service across multiple JLL-managed properties. You'll serve as the frontline problem-solver and operational backbone for your assigned sites, supporting seamless business operations while directly impacting workplace experience and satisfaction. As business needs evolve, this position offers the opportunity to develop broad facilities management expertise while contributing meaningfully to JLL's operational excellence.
** What your day-to-day will look like:
*** Execute work orders, preventative maintenance tasks, and service requests promptly while minimizing disruption to clients and occupants.
* Conduct daily facility inspections to maintain clean, safe environments and proactively identify potential maintenance or safety issues before they escalate.
* Perform minor repairs on office furniture, fixtures, and equipment to keep work spaces functional and professional.
* Schedule and coordinate contractor work across multiple sites, tracking projects from initiation through completion while maintaining quality standards and timelines.
* Maintain organized, accurate records using computerized maintenance management systems to ensure documentation compliance and operational transparency.
* Support workplace services including employee onboarding/offboarding activities, seating assignment coordination, and space planning for personnel moves.
* Manage procurement processes, vendor follow-up communications, maintenance documentation, and budget tracking to support financial accountability and operational efficiency.
* Replenish office supplies, provide administrative support to facility teams, and set up/break down venues for conferences, meetings, and special events.
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* Required Qualifications:

*** 1-2 years of hands-on experience in basic facilities maintenance and vendor management within commercial or corporate environments.
* U.S. Citizenship and valid driver's license with reliable transportation for traveling between multiple sites within a 10-mile radius.
* Technical proficiency with hand tools, power tools, and computer applications (Microsoft Office suite, email, scheduling software).
* Strong verbal and written communication skills with the ability to interact professionally across all organizational levels, from vendors to executives.
* Demonstrated organizational abilities, attention to detail, and effective problem-solving skills in fast-paced environments.
* Proven ability to work independently with minimal supervision while exercising sound judgment and initiative.
* High school diploma or equivalent certification.
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* Preferred Qualifications:

*** Experience working with CMMS (Computerized Maintenance Management Systems) such as Service Now, Maximo, or similar platforms.
* Background in preventative maintenance procedures and scheduling within facilities management contexts.
* Prior experience in commercial property management, corporate facilities, or building operations environments.
* Basic understanding of HVAC, electrical, and plumbing systems for troubleshooting support.
* Familiarity with workplace safety protocols, OSHA…