Office Administrative Assistant

Office Administrative Assistant

Assist the HR Department and Senior Management teams with day-to-day operations, including greeting internal and external customers, answering multi-line phone systems, maintaining employee records, ordering supplies, assisting with payroll processing, and partnering on specialty projects at the corporate office.

$23.00

Medical, Dental, Vision, Vacation and Sick, 401K

In office Monday to Friday from 8:00 am to 5:00 pm

• Sorts and distributes incoming mail items to appropriate department personnel.
• Greets clients and personnel as they enter the office.
• Ensures confidentiality and controls access to sensitive information.
• Keeps track of office inventory and places orders for supplies as necessary.
• Sorts and ships payroll.
• Creates and ships gift baskets for new home sales.
• Manages and distributes corporate calendar.
• Assists in planning and organizing company events.
• Audits incomplete or pending E-I9s.
• Assists with employees missing punches.
• Assists employees with all internal ADP related inquiries or requests.
• Manages safety meeting tracking.
• Maintains historical human resource records, keeping past and current records.
• Produces and submits relevant HR reports as needed.
• Manages a multi-line phone and transfers calls to appropriate personnel and/or takes detailed written messages when necessary.
• Filing employee documents into ADP.
• Responds to inquiries regarding policies, procedures, and programs.
• Tracks birthdays and anniversaries for the company.
• Maintains company directory and other organizational charts.
• Assists new hires with trainings.
• Processes and tracks labor law posters to ensure accuracy and compliance.
• Assists HR Manager with projects.
• Position duties and work schedule may change according to business needs at any time or as instructed by management.

• Minimum education:
  
  High School.
• Minimum experience:
  
  1-2 Years.
• Notary Public preferred.
• Experience in a fast-paced environment.
• Must have a valid driver’s license and clean driving record.
• Proficient with MS Office Suite.