Administrative Assistant Job in Costa Mesa, CA

Administrative Assistant

We are looking for an Administrative Assistant to support property management and leasing operations in Costa Mesa, California. This long-term contract opportunity is well suited for someone who enjoys balancing office coordination, tenant-facing communication, and administrative accuracy in a busy real estate environment. The person in this role will help keep daily activities running smoothly while providing courteous service to prospective tenants, residents, and internal team members.

Responsibilities:

• Manage day-to-day office support activities, including handling incoming calls, greeting visitors, and coordinating administrative workflows.
• Assist with tenant application intake by collecting documents, reviewing submissions for completeness, and maintaining accurate records.
• Respond to leasing questions from prospective tenants and arrange or lead property showings in a courteous manner.
• Partner with property management staff to support lease-related tasks, appointment scheduling, and resident communication.
• Enter, update, and organize data in office systems to ensure files, reports, and tenant information remain current and accurate.
• Provide courteous service to residents, guests, and vendors while addressing routine requests and directing issues appropriately.
• Help coordinate vendor communication, service scheduling, and follow-up for property-related administrative needs.
• Support payment processing and related documentation while maintaining attention to detail and proper recordkeeping.