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Construction Admin Assistant
Job in
Costa Mesa, Orange County, California, 92626, USA
Listed on 2026-08-02
Listing for:
Modular Resource International
Full Time
position Listed on 2026-08-02
Job specializations:
-
Administrative/Clerical
Office Administrator/ Coordinator
Job Description & How to Apply Below
Benefits
- 401(k)
- Health insurance
- Paid time off
- Must have construction experience, be familiar with Change Orders and monthly billings sent to General Contractors. Must have a working knowledge of Textura, Procore and LCP Tracker. ADP Run payroll or the like - experience with Prevailing Wage a MUST Recent Quickbook Desktop experience
- Answering Phones
- Filing
- Checking Mail
- Ordering supplies for the office
- Staying on top of inventory in the warehouse
- Ordering materials when depleted
- Ordering doors/windows for projects
- Sending Proposals - Preparing file afterwards
- Entering Invoices
- Making calls for payments on projects when exceeding 60 days
- Entering Bills
- Paying Bills
- Vendor Prequalification Applications
- Requesting Certificate of Insurance from our broker
- Reconciliation of bank statement monthly
- Submitting monthly Sales Tax Use to the state
- Making travel arrangements when we are working out of the area: flight, rental car and hotel
- Shipping material ahead of the installers arrival
- Coordinating shipments for various items going to customers and to local jobsites
- Assist in scheduling tests upon completion of MRI rooms
- Putting together electronic submittals
- Filing preliminary notices for projects
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