Administrative Assistant- Construction

Salary: USD
24 - USD
27 per hour

We have an opening for an Administrative Assistant in Newport Beach borderline Costa Mesa.

We are looking for an administrative assistant that has a background in Construction, Engineering or Architectural.

Monday
- Friday 8am-5pm

Duties/Responsibilities:

• Front desk reception and serving as the first point of contact for internal staff and external clients via telephone, email, and in person.
• Process daily incoming and outgoing mail and shipments.
• Prepare routine correspondence, contracts, envelopes, labels, and memoranda as requested.
• Manage calendars and coordinate internal and external meetings, conference calls, and video conferencing.
• Organize Lunch for the staff
• General office management including supply ordering, printer maintenance, coordinating IT support.
• Assist in maintaining a clean and organized office environment, including restocking common areas and tidying up after meetings.
• Assist with AIA contract preparation.
• Assist with other duties when required

Qualifications:

• 1 year+ administrative experience required.
• Excellent writing, communication, and organization skills.
• Experience working in the design or architecture, engineering and construction (AEC) industry is preferred.
• Experience with the following software:
  Outlook, Word, Excel, Teams, and Adobe Acrobat.
• Experience with Bluebeam and AIA contract document software is a plus.

AA or Bachelor’s Degree preferred

Must be able to work right away