Administrative Assistant

Administrative Assistant

We are looking for a motivated Administrative Assistant to join our team in Costa Mesa, California. This long-term contract opportunity is perfect for someone who thrives in an onsite, fast-paced environment and enjoys engaging with clients and team members. The ideal candidate will possess strong organizational skills and the ability to handle multiple tasks efficiently while maintaining a detail-oriented demeanor.

Responsibilities:

• Serve as the first point of contact for clients by managing receptionist duties and greeting visitors courteously.
• Provide comprehensive administrative support to internal teams and ensure smooth daily operations.
• Handle light billing tasks and assist with financial record-keeping using Quick Books and other software tools.
• Maintain accurate records and perform data entry tasks to support office operations.
• Collaborate with team members to manage schedules, appointments, and meetings.
• Utilize Microsoft Office and ADP Total Source software to complete administrative tasks efficiently.
• Communicate effectively with internal staff and external clients to address inquiries and provide solutions.
• Assist in organizing office supplies, maintaining a tidy workspace, and ensuring resources are readily available.
• Demonstrate adaptability by learning new processes and contributing to improvements.
• Uphold a smart business casual dress code and represent the company in a detail-oriented manner.