Executive Assistant

Job Summary

We are seeking an experienced and dynamic, high-energy Executive Assistant for a contract/temporary opportunity in Santa Ana, CA, supporting executive leadership within a nonprofit charitable organization. There is an opportunity for temp to hire. This role is ideal for a highly organized, proactive senior administrative professional who thrives in a fast-moving environment and enjoys being the trusted right hand to a busy executive.

Must love the non profit world! And be reliable, dependable, and have flexibility to work some after hours activities and events. This is a great opportunity to join a quicky growing non profit with a valuable mission. we are looking for the skill set, but mostly the intangibles - drive, passion, energy, poise and professionalism. If you are ready to take ownership of a truly exciting role and grow with an organization

The Executive Assistant will provide high-level support to the Chief of Staff while also assisting the broader office as needed. This is a great opportunity to contribute to a mission-driven environment where teamwork, responsiveness, and professionalism are valued. The right candidate will be comfortable managing shifting priorities, handling sensitive communications, and ensuring the executive office runs smoothly.

• Provide high-level administrative and executive support to the Chief of Staff, including calendar management, meeting coordination, and daily prioritization.
• Coordinate meetings, engagements, activities, media-related appointments, and other executive commitments.
• Manage email correspondence, phone calls, follow-ups, and time-sensitive requests with professionalism and discretion.
• Arrange catering, meeting logistics, materials, and office support needs for internal and external meetings.
• Serve as a dependable point of contact for the executive office, helping the team stay organized and responsive in a changing environment.
• Support general office needs and administrative projects as assigned.
• Must be professional, poised, dependable, open to after hours events.
• Must be technically savvy.
• Must love the non profit world.

• Salary range: $70,000 to $85,000 per year.
• Job type:
  Contract/Temporary with the possibility of temp to hire.
• Location:
  
  Santa Ana, but will be relocating to Costa Mesa this year.

• Manage complex calendars, meetings, engagements, and executive commitments.
• Provide direct support to the Chief of Staff and assist the broader office as needed.
• Coordinate catering, meeting logistics, communications, phone calls, and administrative follow-up.
• Help maintain organization and efficiency in a fast-paced, high-demand executive environment.
• 6 to 10 years of experience in executive support, senior administrative support, or a similar role.
• Strong calendar management, scheduling, email management, and meeting coordination skills.
• Ability to pivot quickly and remain calm, organized, and professional in an ever-changing environment.
• Excellent communication, follow-through, and problem-solving skills.
• High attention to detail with the ability to manage multiple priorities and deadlines.
• Professional discretion when handling confidential information and executive communications.
• Strong service mindset with the ability to support leadership, visitors, internal teams, and external contacts.

• Prior experience supporting a Chief of Staff, C-suite executive, senior leader, or high-profile office.
• Experience working in a nonprofit, charitable, community-focused, or mission-driven organization.
• Experience coordinating executive engagements, media-related meetings, events, or public-facing activities.

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For temporary assignments lasting 13 weeks or longer, Apple One is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

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