Construction Administrative Assistant

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Salary: USD
24 - USD
27 per hour

Ultimate Staffing is actively seeking an experienced Administrative Assistant for a reputable construction company in Irvine, Newport Beach and in Costa Mesa. California. We have 3 construction companies that have open roles. This role is essential in supporting daily operations, ensuring smooth and efficient functioning within the office. The ideal candidate will be detail-oriented, organized, and able to manage multiple tasks efficiently.

• Provide administrative support to the construction team, including scheduling meetings and maintaining project timelines.
• Prepare and manage documentation related to construction projects, ensuring accuracy and compliance.
• Coordinate with vendors and contractors to facilitate project requirements and timelines.
• Maintain office supplies inventory and place orders as needed to support project operations.
• Assist with the preparation of reports, presentations, and correspondence related to construction activities.
• Handle incoming calls and emails, directing them to the appropriate team members as necessary.
• Support the team with additional administrative duties as required to ensure project success.

• High school diploma or equivalent; additional certifications or education in administration or construction management is a plus.
• 2+ years of administrative experience, preferably within the construction industry.
• Proficient in Microsoft Office Suite, including Word, Excel, and Outlook.
• Excellent organizational skills and attention to detail.
• Strong communication skills, both written and verbal.
• Ability to work independently and as part of a team.

The position requires working from Monday to Friday, following a first-shift schedule.

• Comprehensive health, dental, and vision insurance plans.
• 401(k) retirement plan with company matching.
• Paid time off and holiday pay.
• Opportunities for professional development and career growth.

The pay range for this position is between $24 and $27 per hour, based on experience and qualifications.

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