Payroll Administrative Assistant

SD Administrative Assistant in San Diego, CA

Reports To:

Supervisor as Designated by Company

The Payroll Assistant supports accurate, timely, and compliant payroll, scheduling, auditing, recordkeeping, and employee administration activities. This position reviews payroll and scheduling data, identifies and resolves discrepancies, maintains required documentation, and coordinates with administrative, operational, and Human Resources teams to support compliance with company policies and applicable requirements.

• General Administrative Tasks
• Client Schedule Auditing
• Payroll and Schedule Auditing
• Payroll processing support
• Authorization and schedule documentation review
• Reporting and compliance support
• Human Resources administrative support

• The Payroll Assistant reports to the supervisor, designated by the company.

• High school diploma or equivalent.
• Proficiency with Microsoft Office, including Excel and Word.
• Strong attention to detail, organization, and analytical skills.
• Ability to communicate clearly and professionally.
• Ability to maintain confidentiality of employee, client, payroll, and company information.

• Bachelor's Degree preferred.
• Experience with payroll, scheduling, auditing, HRIS, EHR, practice management or billing systems.
• Experience using Excel pivot tables, formulas, and reporting functions.

• Frequently sits, types, and works on a computer for extended periods of time.
• Frequently communicates with employees, and management via phone, email, video conferencing, and in person.
• Occasionally stands, walks, bends, twists, kneels, reaches, and lifts or carries items weighing up to approximately 20 pounds.
• Ability to perform the essential functions of the position with or without reasonable accommodation.

• Generally, displays a positive attitude and passion for the job.
• Seeks to enhance overall company morale.
• Is respectful and courteous to others (i.e., directors, fellow supervisors, Management, therapists, and office personnel).
• Arrives at work on time.
• Sets and maintains appropriate boundaries and professionalism with CSH employees.
• Maintains confidentiality of employee information.
• Returns phone calls/emails from supervisors, Management, and/or teammates in a timely manner (usually within 24/48 hours).
• Complies with supervisor and Management requests and follows instructions.
• Communicates regularly with supervisors and Management regarding any problems, concerns, or issues.
• Uses resources independently without requiring constant oversight.
• Seeks and receives constructive feedback in a professional manner.
• Attire is appropriate for the assigned work; given the role of supervisor, attire needs to be differentiated from what other admin staff wear.
• Remains professional with confidential information.
• Workspace is organized and clean.
• Able to meet deadlines assigned by supervisors and Management.
• Attends weekly meetings prepared and on time.