Logistics Coordinator

Logistics Coordinator

This role is in-office, Monday - Friday, 8:30 AM to 5:00 PM in Costa Mesa, CA. We are seeking a highly organized and detail-oriented Logistics Coordinator to manage the end-to-end flow of materials, tools, and equipment across multiple construction sites. This role acts as the primary liaison between construction teams, procurement, and vendors to ensure the timely and efficient delivery of materials, maintain accurate inventory levels, and uphold quality standards.

The ideal candidate will be proactive, collaborative, and experienced in inventory control, procurement processes, and logistics coordination.

· The role involves liaising with various teams overseeing transportation of materials, inventory of tools and supplies, company truck fleet and ensuring timely deliveries
· Collaborate closely with various departments to support all material management activities and site inventory management
· Serve as primary liaison between the construction teams and the Procurement team regarding tools, equipment, and inventory
· Communicate with vendors, suppliers and construction team to ensure proper delivery times that align with construction delivery schedules
· Become proficient in the use of various elements of the Procurement process
· Assist in the generation processing and collection of applicable documentation and Warranty Claims
· Provide guidance to Foremen and Project Managers for processing and filing of ordering documentation
· Prepare and distribute daily receiving and inventory reports to project team
· Update tools, equipment and material tracker daily and provide to team
· Develop and maintain a good working relationship with subcontractors; vendors and construction team to strengthen company position
· Assist the construction management team in displaying and promoting the company values and culture while representing the company in professional manner.
· Ensure that materials meet quality standards and are delivered on time to support project schedules
· Identifying equipment/material shortages with supply chain management team.
· Maintain an up-to-date database of staged received material and equipment to report to management
· Ensure all procurement activities align with company safety policies and quality standards
· Regularly review supplier performance discrepancies within material deliveries and report to management
· Attention to detail ensuring deliveries match paperwork and anticipated quantities on a tracking tool
· Conduct inventory audits and address discrepancies promptly
· Ensure proper handling and storage of materials to prevent damage or loss
· Collaborate with project teams to resolve any material quality issues that arise
· Maintain detailed records of material quality assessments supporting quality control
· Logistics Coordination and Distribution
· Ensure that materials are stored safely and securely on-site supporting easy access for teams
· Maintain accurate documentation related to procurement inventory and material usage
· Attention to detail ensuring deliveries match paperwork and anticipated quantities on a tracking tool.
· Ensure proper handling and storage of materials to prevent damage or loss.
· Candidates should have experience in logistics and inventory management
· Strong communication skills and proficiency in Microsoft Office are required
· Must have a strong knowledge of inventory management material tracking and auditing
· Knowledge of Procurement and Material Management processes

·

Experience:

Proven experience in materials management preferably within the construction industry
·

Skills:

Strong organizational analytical and problem-solving skills
· Technical Proficiency:
Proficient in inventory management software and tools
· Interpersonal Abilities:
Excellent communication and interpersonal skills with a focus on collaboration
·

Education:

Preferred 5+ years in construction related field or degree in supply chain management.
·

Experience:

Proven experience in materials management preferably within the construction industry.
·

Skills:

Strong organizational analytical and problem-solving skills.
· Technical Proficiency:
Proficient…