Administrative Assistant - Student Information

Position Details

Hours per Day: 8 hours per day
Start Time: 7:30 a.m.

- 4:00 p.m. with ½ hour unpaid lunch.
Starting Pay: $20.58 per hour (Step
1).
Anticipated

Start Date:

As soon as possible.
Available for Application:
Open until filled.
Calendar Classification: 12 Month - Class 5.
Testing:
Candidates must have passed qualifying internal testing prior to bidding. Successful candidates must score in Health Care Assessment, Microsoft Word, Basic Office Skills, and Following Written Instructions.

So Wash Co  Schools offers a comprehensive benefits program that includes medical, dental, and vision insurance, life insurance, supplemental and dependent life insurance, long‑term disability coverage, voluntary plans such as accident, critical illness, hospital indemnity, identity protection, flexible spending accounts, an Employee Assistance Program (EAP), and retirement plans.

This position performs the enrollment activities for the district, primarily handling kindergarten enrollment, coordinating the Spanish immersion program enrollments, and collaborating with the homeless liaison as the initial contact for homeless services.

• Assist students, staff, and parents: greet people entering the office; assist with directions and information; provide positive and friendly customer service in person and over the telephone; remain cheerful, calm, and professional in all situations.
• Provide clerical support, which may include:
  • Correspondence/flyer distribution
  • Data entry, copying, filing
  • Infinite Campus support
  • Correspondence and spreadsheets using Word and Excel
• Maintain confidentiality and data privacy for employees and students.
• Treat students and staff with fairness and equity; understand and support individuals with varying cultural, ethnic, sexual orientation, religious, and/or language backgrounds.
• Other duties as assigned.

• Oversee kindergarten enrollment process by collecting, coordinating, preparing, and distributing kindergarten information to families, building administrators, and other departments; maintain verification of information regarding prospective kindergarten students.
• Oversee application and lottery process for the Spanish Immersion program; maintain and reference the wait list for enrollment.
• Collect, verify, distribute, and maintain all K-12 enrollment information in collaboration with schools and departments.
• Provide information to appropriate departments to assure smooth and timely student transfers; manage data transfer in Campus for students transferring due to special service needs, high‑school students switching to ALC/HSDS, Gateway, or Spanish Immersion program.
• Initiate communication between district homeless liaison, families, and staff to ensure resources are explained to those in need; ensure data accuracy and appropriate flagging in Campus.
• Complete requests for enrollment data for students applying for social security benefits; provide enrollment verification letters to parents needing official school data for federal income tax purposes or child support issues.
• Work with special services staff to enroll students in appropriate center‑based programs.
• Collect, distribute, and enter all MARRS correspondence into student data systems; maintain accurate enrollment information for all district students attending district schools; enter MARRS  into the student database.
• Adhere to state records retention for all student enrollment and health records.
• Maintain graduation verification phone line by collecting and verifying information and responding to companies.
• Follow up on address verification for new or returning students when not included with enrollment.
• Oversee and process administrative transfers when students cannot directly enroll in their boundary school due to capacity constraints.
• Enter enrollment information into the computer‑based student data system in a timely manner.
• Provide back‑up coverage for the department as needed.

• High school diploma or equivalent for all new hires after July 1, 2006.
• Skills…