Executive Administrative Assistant II

ANDERSEN CORPORATION

SUMMARY:

At Andersen, we see possibility everywhere, every day and in everything we do. The possibility for our employees to achieve their full potential, for our communities to be stronger and for everyone to have a healthier, happier place to live.

Our portfolio of brands — Andersen Windows & Doors, Renewal by Andersen and Fenetres MQ — is crafted to serve customers across the new residential, home improvement and light commercial building sector.

Join our more than 13,000 employees who are inspired every day to deliver exceptional experiences that turn possibility into reality.

JOB DESCRIPTION:

SUMMARY Provide timely, proactive administrative support to assigned executive. Provide support to at least one CEO direct report.

RESPONSIBILITESProvide administration for utilization and reporting on “Andersen Heritage” properties.

Schedule, prepare environment, and serve as primary contact for daily and long-range meetings; create documents for meeting (e.g. agendas, handouts, etc.); complete, store & distribute meeting minutes or notes as required; follow through on action items as appropriate.

Work with other executives or administrative assistants for scheduling. Travel to off-site meeting locations as needed.

File management (hardcopy and electronic) following legal retention requirements, as appropriate (e.g., AW Records Management process)
Prepare, proof and distribute correspondence; handle incoming mail, complete mailing projects

Coordinate travel arrangements and coordinate completion of expense reports. May accompany executive on business travel and business events to coordinate logistics.

Facilitate appropriate internal processes (e.g. invoice processing, P cards, time reporting); review expenses against budget & take steps to correct issues as needed.

Compose, prepare and distribute reports, materials and documents (e.g. presentations, department communications, spreadsheets, charts, etc.)Maintain contact and paper files

Maintain calendars & schedule; manage email in-boxes

Maintain appropriate levels of office supplies, equipment an other materials

Answer, screen, direct and follow-up when appropriate on phone calls; check and follow-up on voicemail asAct as liaison to internal and external business partners, including high-level staff; regularly interact with executives in and outside of Andersen Primary contact for Board Members, Family Members, and Community Leaders Coordinate and complete special projects as assigned; may act as project liaison with delivery partners

Maintain standard work for position

Provide information and direction on behalf of executive to business partnersQUALIFICATIONS AND SKILLS REQUIREMENTS:

Associates Degree or Equivalent preferred6 years of experience with increasing levels of responsibility

Must have excellent writing and communication skills

Conducts themselves with a high degree of poise, business etiquette, and discretion

Strong organizational & coordination skills

Strong knowledge of the Andersen enterprise, foundations, family members and relationships, and Board members

Excellent computer skills, including spreadsheet, presentation, work processing, email, schedule management and associated software
· Ability to manage multiple and/or time dependent activities

Flexibility, cooperation and negotiation skills

Customer focusPAY RANGE:$31.15 - $45.15

CULTURE AND BENEFITS:

At Andersen, we believe our people are at the heart of everything we do. Every day, their talent, dedication and passion enables us to be the most trusted window & door company. To support our employees, we provide a comprehensive Total Rewards Package – a thoughtful combination of pay and benefits that reflects our commitment to investing in each team member’s wellbeing and success.

While specific benefits may vary by position or location, we’re proud to offer a comprehensive Total Rewards Package designed to support your well‑being, growth, and future. Our benefits include:401 (k) Plan, Employer Fixed Contributions & Company Matching Profit Sharing
* Medical, Dental and Vision Coverage
* Flexible Spending Accounts (FSAs)*, Health Savings Account (HSA) and Health Reimbursement Account…