Executive Administrative Assistant II

Andersen Corporation Summary At Andersen, we see possibility everywhere, every day and in everything we do. The possibility for our employees to achieve their full potential, for our communities to be stronger and for everyone to have a healthier, happier place to live. Andersen Corporation Summary At Andersen, we see possibility everywhere, every day and in everything we do. The possibility for our employees to achieve their full potential, for our communities to be stronger and for everyone to have a healthier, happier place to live.

Our portfolio of brands — Andersen Windows & Doors, Renewal by Andersen and Fenetres MQ — is crafted to serve customers across the new residential, home improvement and light commercial building sector. Join our more than 13,000 employees who are inspired every day to deliver exceptional experiences that turn possibility into reality. Summary JOB DESCRIPTION

Provide timely, proactive administrative support to assigned executive. Provide support to at least one CEO direct report.

• Provide administration for utilization and reporting on “Andersen Heritage” properties.
• Schedule, prepare environment, and serve as primary contact for daily and long-range meetings; create documents for meeting (e.g. agendas, handouts, etc.); complete, store & distribute meeting minutes or notes as required; follow through on action items as appropriate.
• Work with other executives or administrative assistants for scheduling. Travel to off-site meeting locations as needed.
• File management (hardcopy and electronic) following legal retention requirements, as appropriate (e.g., AW Records Management process)
• Prepare, proof and distribute correspondence; handle incoming mail, complete mailing projects
• Coordinate travel arrangements and coordinate completion of expense reports. May accompany executive on business travel and business events to coordinate logistics.
• Facilitate appropriate internal processes (e.g. invoice processing, P cards, time reporting); review expenses against budget & take steps to correct issues as needed.
• Compose, prepare and distribute reports, materials and documents (e.g. presentations, department communications, spreadsheets, charts, etc.)
• Maintain contact and paper files
• Maintain calendars & schedule; manage email in-boxes
• Maintain appropriate levels of office supplies, equipment and other materials
• Answer, screen, direct and follow-up when appropriate on phone calls; check and follow-up on voicemail as
• Act as liaison to internal and external business partners, including high-level staff; regularly interact with executives in and outside of Andersen
• Primary contact for Board Members, Family Members, and Community Leaders
• Coordinate and complete special projects as assigned; may act as project liaison with delivery partners
• Maintain standard work for position
• Provide information and direction on behalf of executive to business partners

• Associates Degree or Equivalent preferred
• 6 years of experience with increasing levels of responsibility
• Must have excellent writing and communication skills
• Conducts themselves with a high degree of poise, business etiquette, and discretion
• Strong organizational & coordination skills
• Strong knowledge of the Andersen enterprise, foundations, family members and relationships, and Board members
• Excellent computer skills, including spreadsheet, presentation, work processing, email, schedule management and associated software
• Ability to manage multiple and/or time dependent activities
• Flexibility, cooperation and negotiation skills
• Customer focus

This is an onsite position in Cottage Grove.

$31.15 - $45.15

At Andersen, we believe our people are at the heart of everything we do. Every day, their talent, dedication and passion enables us to be the most trusted window & door company. To support our employees, we provide a comprehensive Total Rewards Package – a thoughtful combination of pay and benefits that reflects our commitment to investing in each team member’s wellbeing and success.

While specific benefits may vary by position or location, we’re proud to offer a comprehensive Total…