Licensed Financial Advisor Assistant

To maintain a strong connection with our members and local communities and better understand their unique needs, we are currently considering applications from candidates residing in Oregon and Washington for all open positions. We appreciate your understanding as we focus our hiring efforts in these specific regions. We encourage all qualified candidates from these states to apply, as we look forward to learning more about your unique skills and experience.

This is an in‑person role based at 545 E 8th Ave, Eugene, OR 97401 (Branches).

The target hourly pay range for this position is $24.92 – $28.32. The full hourly pay range is $22.65 – $33.98.

This position manages all details of clients, prospects and vendors in the Client Relationship Management (CRM) system. It ensures all required disclosures and transaction documentation is complete and interacts daily with clients, processes client requests, and answers basic client inquiries.

• Interact daily with clients, process client requests, and answer basic client inquiries in a timely manner.
• Manage account setup from submission of application to client delivery, preparing all paperwork, tracking account status, fulfilling missing requirements, ensuring account/policy is issued, funds are received, and that the client’s file is complete for compliance needs.
• Document all contact and actions taken with clients in CRM, review the CRM dashboard daily and identify items that need to be addressed and handled, confirm tasks are completed and record notes in CRM.
• Coordinate the preparation of financial plans, annual or quarterly reviews and other ad‑hoc client meetings material.
• Discuss and organize follow‑up steps with the advisors or firm principals after client meetings.
• Execute equity, fixed income, mutual fund and variable annuity transactions under the direction of the firm principal or advisors. Ensure RMDs and advisory reviews are done annually.
• Execute trades as directed by the Financial Advisors.
• File statements, client information and other related documents.
• Manage phone calls, faxes and emails from clients and take action needed in response to inquiries. Communicate actions taken to advisor and record in Contact Management System.
• Ensure all required disclosure and transaction documentation is complete.
• Maintain security and insurance records.
• Maintain the client referral program by coordinating next steps and providing required advisor/principal support.
• Participate in the development of annual audit plans.
• Populate and maintain accurate client data in client relationship management database.
• Prepare balance sheets, investment allocation summaries, meeting agendas, charts, graphs and added services. Prepare client files for meetings with Financial Advisors.
• Prepare and input data into retirement plan forms and asset allocation programs.
• Schedule appointments for the Financial Advisors.
• Verify cash balances for systematic withdrawal program.
• Takes securities and insurance applications and opens securities and insurance accounts as requested.
• Monitor continuing education requirements for advisors, principals and team members.
• All other duties as assigned.

Monday – Friday: 9:00 am – 5:30 pm.

• A minimum of five (5) years’ related experience in a support role in securities, insurance, and/or financial services.
• Series 7, Series 66 or Series 65 & Series 63, and Insurance License.

Associate degree in business or a related field.

• File accurately and maintain department records.
• Perform duties accurately and with attention to detail.
• Knowledge of securities and insurance regulations which apply to assigned level of responsibility.
• Skilled in written and oral communication.
• Effectively research job related situations and find solutions.

This position is eligible for Full‑Time Regular benefits. Employees and their eligible family members have access to a wide array of employee benefits, including medical, dental, vision and life insurance coverage.

• Medical, dental and vision insurance coverage paid 100% by the company for the employee only.
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