Office Coordinator

Duration: 9–12-month contract, with extensions and a possible full-time conversion

Rate: $28-32/hr.

Location:

Splitting time between 2 offices in South Jordan, UT and Cottonwood Heights, UT

Mileage:
Reimbursement Available

Start Date:

ASAP

The Office Administrator will support a large corporate consulting firm's office in the Boise area. This person will join an administrative team that supports a 200+ employee headcount. This is a long-term permanent contract-to-hire position that will begin as a contract and is expected to convert to direct employment after 6-12 months.

Responsibilities include:

• Supplies and inventory management, for example ordering supplies and snacks and organizing them in the office appropriately
• Facilities support, for example calling a plumber or repairman as needed
• Support for AP processes (AP duties not included, but they will prepare AP info to go to a third-party finance team to prevent AP rejections)
• Preparing the office, catering, conference rooms etc. for visits from Executives
• Support organization and documentation for a fleet of about 14 vehicles
• Coordinate with security and IT for key card access for any new hires
• Any other ad hoc administrative support duties that arise
• Responsive for visitor management such as answering incoming calls and welcoming guests into the building
• Coordination of shipping and deliveries such as incoming and outgoing US mail, distributing incoming mail/packages (Fed Ex/UPS/Amazon)
• Coordination of Managed Print Service program such as printer liaison, maintenance, supplies, and printing requests

Must Haves:

• Experience in a true office support role (rather than executive support)
• Experience with a multi-line phone system for reception duties
• Experience with office vendor coordination and AP/invoicing support
• Invoicing experience – tracking PO’s, submitting invoices for project vendors, etc.
• Experience with facilities management ( i.e. ordering office supplies, inventory, facilities management coordination, etc.)
• Polished and professional demeanor

Pluses:

• Experience with Oracle, especially Oracle Horizon