Administrative Technician - PT Public Works

the city of covina is currently accepting applications for the part-time position of administrative technician.
this a part-time position available within the public works department.

part time positions have a typical work schedule of 20 hours per week. applicants must be flexible to work during regular business hours between monday and thursday from 6:00 am to 4:30 pm for a total average of 20 hours per week. The work schedule can be flexible and is assigned per the department's needs.

under general supervision, performs a wide variety of routine and complex office, clerical and administrative support tasks and duties for one or more department heads and/or division managers; assists the public by providing information personally or directing information requests according to established procedures; sorts, logs, and maintains records and other documents; assists in department or division purchasing of goods, materials and services used in the operation of the assigned unit;

tracks and processes expenditures, processes a variety of documents, and assists with a variety of reports; coordinates department personnel, payroll and training functions; establishes and maintains files; learns policies, procedures, and work methods associated with assigned duties; performs other related duties as required.

the administrative technician is the journey level class in which incumbents are expected to independently perform the full scope of complex clerical work in support of assigned division or department. Incumbents perform the full range of office and administrative support duties, including organization and coordination of workload, maintenance of a calendar, scheduling of appointments, and preparation of reports, project management documentation, agenda materials, resolutions, and ordinances.

This classification is distinguished from the next higher classification of senior administrative technician in that the latter performs the more difficult and complex administrative and clerical duties in support of an assigned department.

receives general supervision from a department head or a division manager. Exercises technical and functional supervision over assigned staff. (include but are not limited to the following)

• performs a wide variety of routine and complex office, clerical and administrative support tasks and duties for one or more department heads, division managers, or other staff.
• demonstrates an understanding of applicable policies, procedures and work methods associated with assigned duties; responds to questions and concerns from the general public; provides information as appropriate; receives visitors and telephone calls, directing them to the appropriate information source; represents the city to all callers and visitors in a professional and customer friendly manner.
• uses computers to update and maintain employee information, and to enter, prepare and proofread drafts, labels, forms, envelopes, and a variety of documents, including general correspondence, reports, memos, press releases, advertisements, and fliers from rough drafts or verbal instructions; may operate other automated office equipment; types drafts and a wide variety of finished documents.
• coordinates department personnel functions and maintains personnel records and files; assists with department payroll functions; inputs purchase orders and prepares budget reports payroll munis software.
• performs a variety of research as required; updates and maintains statistical information related to assigned function; sorts, screens, and distributes mail; creates, updates, and maintains department files; maintains departmental supplies; schedules meetings; compiles and maintains records and prepares reports.
• processes, updates, and maintains public works applications, work orders, and utility notifications; prepare letters, memoranda, and notices for public dissemination.
• researches, compiles and organizes data for a variety of projects or reports, which depending on the area of assignment includes biweekly, monthly and annual reports.
• depending on the area of assignment, keeps records of contracts, work orders, employee information and evaluations, purchase orders, safety programs, and project statistics; accounts for, reconciles, and processes invoices; receives calls on complaints or work orders; performs duties associated with accounts payable, payroll and accounts receivable; coordinates and assists with department personnel functions.
• collaborated with various departmental staff in order to carry out essential department functions as it relates to each individual division's needs and requirements.
• establishes positive working relationships with representatives of community organizations, state/local agencies and associations, city management and staff, and the public.

position requires prolonged sitting, standing, walking, kneeling,…