Executive Assistant

Corporex Companies is seeking a motivated individual to join our team as an Executive Assistant. We are looking for a multi-tasker with excellent communication skills, attention to detail, and an upbeat attitude. This is a great opportunity to assist within the “Family Office” of the Founder, and would involve diverse projects, scheduling of officers and travel, and provide general administrative support.

To be successful in this role, candidates should be comfortable with computers, general office tasks, and excel at both verbal and written communication. Duties and responsibilities include providing administrative support to ensure efficient operation of the office. Most importantly, this candidate should have a genuine desire to meet the needs of others.

Duties and Responsibilities:

• Provide administrative assistance to the Family Office team, principally the Founder and his Chief of Staff
• Work with and report to the Chief of Staff to proactively manage and coordinate calendars for the Family Office, aircraft scheduling, and any other occasions as they may arise
• Monitor email and advise on items requiring follow up
• Greet and assist clients and office guests
• Manage and maintain meeting room calendars in Outlook
• Manage all mail and Fedex packages, incoming & outgoing
• Participate in meetings, as requested, and provide minutes of such meetings
• Assist with scheduling of meetings for the Family Office team
• Take lead on general tidiness and organization of the Family Office areas
• Ensure meeting rooms are in good order before and after meetings
• Monitor and maintain office and kitchen supplies; order and restock, when necessary
• Support preparation of Board of Directors books and presentations
• Maintain files on projects or activities as directed
• Assist with miscellaneous special projects, as requested
• Other administrative duties, as assigned

Requirements and Qualifications:

• High school diploma or GED certificate if supplemented with experience or other individual courses. Some level of higher education preferred, i.e. associate degree or similar
• 7+ years of experience as an administrative assistant a plus
• Flexibility to deal with diverse activities
• Excellent organizational and multi-tasking abilities
• Self-starter who works well independently