Administrative Assistant Senior

Overview

The Administrative Assistant Senior provides high-level administrative support to the Vice President & Director of Athletics and Deputy Directors. This role is central to the daily operations of the division, requiring discretion, sound judgment, and the ability to manage competing priorities in a fast-paced environment. The Administrative Assistant Senior serves as a key liaison between athletics leadership, coaches, university partners, conference staff, and external stakeholders.

• Manage complex calendars, scheduling, and correspondence for athletics leadership.
• Screen and prioritize requests, meetings, and communications with a high level of discretion.
• Coordinate travel, including itineraries, logistics, and reimbursements.
• Plan and execute meetings, events, and special functions (e.g., banquets, receptions, retreats).
• Prepare agendas, briefing materials, reports, and meeting minutes.
• Monitor and coordinate projects and initiatives across the athletics department.
• Serve as a liaison between athletics and internal/external stakeholders, ensuring effective communication and follow-through.
• Keep leadership informed of time-sensitive matters and ensure timely resolution of issues.
• Provide operational support during key events, including football game days.
• Perform additional duties as assigned.

• Eight years of experience; or vocational/technical training/associate degree in an office or business field plus six years of related experience; or a bachelor’s degree in a related field plus four years of experience.
• Experience handling sensitive and confidential business data and personal information.
• Must be able to work a non-traditional schedule as operationally needed outside of normal business hours as needed.

• Familiarity with USU or other higher education institutional processes and procedures

• Advanced proficiency in Microsoft Office and other business software (e.g., spreadsheets, presentations, databases).
• Excellent critical thinking skills.
• Skilled in creative problem-solving.
• Skilled with basic office equipment, including printers, copiers, and telephone systems.
• Good organizational skills.
• Strong verbal and written communication skills.
• Ability to work without supervision.
• Knowledge of University policies and procedures.
• Excellent customer service skills.

Document size may not exceed 10 MB.

Commensurate with experience, plus excellent benefits.

Employees work indoors and are protected from weather and/or contaminants, but not necessarily occasional temperature changes. The employee is regularly required to sit and often uses repetitive hand motions.