Part-Time Administrative Assistant

Job Summary

Penn State Extension in Jefferson and Clarion counties is seeking an administrative assistant to work two days a week in each county office. The role provides day‑to‑day operational support to Extension offices, assisting clients, educators, and staff.

• Assist with county Extension program and events coordination.
• Provide administrative support for 4‑H and Master Gardener volunteer programs.
• Deliver customer service and support, serving as first‑line liaison for internal and external customers.
• Coordinate office communications, multimedia product development, and publications.
• Perform clerical duties as needed.
• Serve as receptionist, greet customers, answer phones, provide directions, and resolve routine issues.
• Communicate routine and general information to staff and customers about standard services, processes, and procedures.
• Schedule and cancel appointments and meetings.
• Assist educators with event planning, scheduling facilities, contract management, and logistics.
• Maintain educational resource and publication files; order publications as necessary.
• Maintain CRM program files and databases in Salesforce; generate, prepare, and distribute mass mailings.
• Assist with set‑up of off‑site workshops, classes, council meetings, or special events.
• Assist Extension Educators in maintaining and filing documents and reports for grant programs.
• Support 4‑H and Master Gardener volunteer programs with registrations, compliance tracking, enrollment processing, expense voucher preparation, invoicing, etc.

• Professional appearance and judgment; represent Penn State University and the county Extension office professionally.
• Ability to assume temporary/occasional role and duties of other office support staff across a multi‑county area.
• Excellent communication, phone, organizational, and interpersonal skills; attention to detail; multi‑tasking and prioritization ability.
• Discretion with sensitive and confidential information.
• Proficiency in internet searches, file formatting, document retrieval, and e‑mail; strong preference for experience with Microsoft Office (Excel, Word, Outlook, PowerPoint, Publisher, Office
  365) and Salesforce.
• Experience working in a team environment with strong team skills.
• High school diploma or higher (or equivalent education and experience); minimum 1+ year related experience.

• PA State Police Criminal Background Check.
• PA Child Abuse History Clearance Form.
• Federal (FBI) Fingerprint Criminal Background Check.
• Valid driver’s license and motor‑vehicle records check.

The position is based at two offices:
Jefferson County Office at 186

Main Street, Brookville, PA15825 and Clarion County Office at 100

Amsler Avenue, Shippenville, PA16254.

Penn State is an equal opportunity employer and is committed to providing employment opportunities to all qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.