High School Administrative Assistant Anticipated

Overview

High School Administrative Assistant (12-months) – ANTICIPATED OPENING

The Administrative Assistant blends high-level administrative support with a student-focused approach. This position involves managing daily office operations—such as correspondence, scheduling, record keeping, data entry, and maintaining secure, compliant filing systems—while coordinating meetings and special events. Strong professionalism, confidentiality, organizational skills, and effective use of technology are essential, along with adherence to legal requirements, ethical standards, and organizational policies.

• Provide comprehensive administrative and clerical support, including composing, proofreading, and processing correspondence; preparing reports, presentations, and documentation; and performing general office duties such as record keeping, copying, filing, mailing, and data entry.
• Schedule substitute teachers prior to the start of the school day.
• Serve as a first point of contact for the office; greet visitors, answer and direct phone calls professionally.
• Manage requisitions, orders, and office inventory.
• Coordinate office operations and scheduling, including maintaining calendars, arranging meetings and appointments, handling phone calls, and supporting travel logistics for staff and students.
• Maintain organized filing systems and records in compliance with retention policies, ensuring confidentiality and secure handling of sensitive and privileged information.
• Assist with the organization of special events such as new student orientation, information meetings, open houses, etc.
• Maintain an inquiry database and other reporting systems.
• Ability to work with confidential documents.
• Collaborate with administrators and staff to support departmental initiatives, identify needs, resolve problems, and keep leadership informed of relevant issues and concerns.
• Demonstrate professionalism and strong interpersonal skills by building positive relationships with students, parents, staff, and the community, while promoting partnerships that enhance programs and services.
• Utilize technology effectively, including Microsoft Office, Google Workspace, content management systems, and other software applications, while adapting to new tools as needed.
• Exhibit strong organizational, multitasking, and independent work skills; maintain accuracy and productivity; and adhere to safety, ethical standards, and organizational policies.
• Comply with all legal requirements, including reporting suspected child abuse, and uphold board policies, procedures, and organizational core values.
• Perform other duties as assigned.

• Associate Degree preferred.
• Two years of experience in a related office environment is preferred.
• Effective written and verbal communication skills, including the ability to compose professional correspondence and communicate complex information to administration.
• Ability to read, analyze, and interpret financial reports, apply mathematical concepts (fractions, percentages, ratios), and use critical thinking to define problems, collect data, and draw valid conclusions.

• Employees shall remain free of any alcohol or non-prescribed controlled substance in the workplace throughout their employment in the District in accordance with Board policy.

The following characteristics and physical skills are essential for successfully performing assigned duties.

• Demonstrates strong interpersonal, communication, and relationship-building skills.
• Maintains confidentiality and professional ethics.
• Demonstrates strong organizational, time management, and documentation skills.
• Demonstrates adaptability and professionalism in a fast-paced school environment.
• Creative, out-of-the-box thinker with strong problem solving skills.

Working conditions are typical of a school environment. Accommodations may be available if requested.

• Duties may require lifting, carrying, and moving work-related supplies/equipment up to 60 lbs.
• Duties may frequently or occasionally require performing repetitive tasks quickly, using fingers and hands.
• Duties may require frequent or occasional use of the computer keyboard and monitor.
• Duties may frequently require standing, reaching, bending, crouching, and/or kneeling.
• Duties may require working extended hours.
• Duties may require working under time constraints to meet deadlines.
• Potential for exposure to blood-borne pathogens and communicable diseases.