Construction Project Administrator

Construction Project Administrator

Medina, OH

Pride One Construction is currently searching for a full-time Construction Project Administrator to coordinate the administrative functions of construction projects from startup through close-out.

• Competitive pay
• Medical, Dental and Vision Insurance
• Life Insurance & HSA
• Paid Time Off
• 401(k) company match
• Bonus opportunities
• Phone Allowance
• Gas Reimbursement
• Advancement opportunities

Required:

• 3+ years of administrative experience, preferably within the construction industry
• Strong understanding of construction project administration and documentation
• Advanced proficiency with Microsoft Office Suite, particularly Outlook, Excel, Word, Teams, and Share Point
• Comfortable learning and utilizing construction management software and other technology platforms
• Exceptional organizational skills with the ability to manage multiple projects and deadlines simultaneously
• Excellent written and verbal communication skills
• Strong attention to detail and commitment to accuracy
• Ability to work independently while collaborating effectively with multiple departments

Preferred:

• Experience with construction contracts and contract administration
• Knowledge of contractor registrations, licensing requirements, insurance certificates, and bonding processes
• Experience supporting permit applications and utility coordination
• Familiarity with project management software and document management systems

• Coordinate all administrative aspects of project start-up and close-out
• Review project requirements and ensure all required insurance certificates, bonds, contractor registrations, licenses, and compliance documentation are current and in place before work begins
• Set up and maintain project documentation and file structures, including SharePoint sites and project management platforms
• Prepare and organize new projects within the company's Project Site platform
• Coordinate project equipment, tools, and inventory to ensure project teams have the necessary resources
• Assist with equipment tracking, inventory management, and project mobilization needs
• Set up and maintain vendor information and project-specific documentation
• Assist with permit applications, utility applications, and other jurisdictional requirements as needed
• Maintain organized project records and ensure documentation remains current throughout the project lifecycle
• Support Project Managers with administrative tasks including document management, contract processing, correspondence, and project reporting, including rebate management
• Coordinate with internal departments to ensure timely project setup, purchasing, and close-out activities
• Identify administrative issues proactively and help develop efficient solutions
• Perform additional project administration duties as assigned