Executive Administrative Assistant to CEO

One Quest Health Executive Administrative Assistant to the CEO

Location:

Devou Park (Covington, KY) campus

Department:
Administration

Position

Reports to:

Chief Executive Officer (CEO)

Supervises:
Receptionist/Front Desk Administrative Assistant

FLSA Status:
Exempt (salaried)

Profile Last Updated:
September 2026

The Executive Administrative Assistant provides high-level administrative support to One Quest Health's executive management team, led by the Chief Executive Officer. The CEO serves in a dual role as Chief Philanthropy Officer; as such, this role also provides supportive assistance in fund development and philanthropy activities.

This is a position for an exceptionally efficient, proactive professional who leverages an array of digital-first and AI-enabled tools to plan and execute work quickly and comprehensively. The role carries significant responsibility for Board and committee support, sophisticated document management, and cross-departmental project coordination (detailed further below), and requires concierge-level written and verbal communication for engaging Board members, major donors, and other high-level stakeholders on the CEO's behalf.

The ideal candidate thrives in a fast-paced healthcare administration environment — staying calm, composed, and solutions-oriented even when demands are multiple and simultaneous. Evening and weekend hours are required as needed.

• Expert-level communicator in both written and verbal arenas, with the judgment and polish to represent the CEO's office in high-stakes, high-visibility interactions
• Proactive and highly effective planner, comfortable managing competing priorities and shifting deadlines using shared calendars and collaborative project-planning tools
• Demonstrated ability to remain calm, composed, and effective under pressure in a fast-paced healthcare administration environment characterized by multiple, competing, and often urgent demands
• Sophisticated document management skills, including the ability to design and maintain consistent filing and naming conventions across a shared computer network for reliable, efficient file retrieval
• Sophisticated project planning experience spanning multiple organizational departments, including the ability to document roles, responsibilities, and timelines, and manage processes through to completion
• Expert-level proficiency with an array of digital-first and AI-enabled platforms, including:
  • Microsoft 365 (Outlook, Teams, Word, Excel, PowerPoint) at an advanced level
  • Blackbaud products, including Raiser's Edge and Financial Edge
  • Canva and Adobe / Adobe Express
  • Claude, for drafting, research, and productivity support
  • Fellows, for AI-powered note taking
  • Comfort and confidence learning new software platforms as the organization's tech stack evolves
• Ability to handle confidential and sensitive information in a trustworthy manner, consistent with the standards of a regulated healthcare environment
• Experience coordinating travel arrangements and itineraries for a senior executive
• Experience processing expense reports and reimbursements accurately and in line with budget
• Strong problem-solving skills and ability to work with minimal supervision; planning and anticipation of staff needs are critical responsibilities
• High standards of performance; willingness to assume responsibility for the timely and correct completion of assignments or tasks
• 3 to 5 years of prior experience providing executive-level administrative support, including:
  • Compilation of memos, letters, and other written correspondence
  • Management of calendars, including the coordination of complex executive meetings
  • Attendance at executive meetings as the recorder of written meeting minutes
  • Data analysis and report…