Office Manager: Our Lady of Lourdes

POSITION OFFICE MANAGER PRIMARY FUNCTION (may not be limited to) Acts as first responder for the parish - telephone and door reception. In accord with the ACS Program procedures and Diocese of Cleveland Finance Office:

MAINTAINS financial and parishioner data. Recording and processing data into computer;
Maintains receipt and deposit records;
Prepares invoices for payments;
Payment of invoices in consideration of payment deadline;
Reconciles weekend collections and supervise data entry;
Maintains staff payroll reporting changes, Vendor files of mandated forms, reporting status of 1099 to Diocesan Payroll Office;
Answers question with respect to inquiries of billing, deposits, payments, or financial statement;
Assist and gather needed records for Financial Audit when determined by Diocese of Cleveland;
Prepare and Record Annual Budget with assistance of the Pastor;
Assist in development/changes in financial procedures and reporting;
Additional responsibilities as needed or requested.

REPORTS Monthly Reconciliation of bank statements;
Monthly report prepared for Pastor and Finance Council;
Quarterly and Annual Reporting as set by the Diocese Finance Office;
Prepare reports as needed or requested by Pastor or Finance Office.

OTHER DUTIES Maintains:
Edit/Send weekly bulletin, monthly Calendar and Liturgical Ministry schedule;
Parish activity calendar (up-to-date); files of correspondence; keep parish census/changes current (hard copy and ACS); prepare and send yearly parishioner contribution statement; schedule Mass Intentions and record stipend.

QUALIFICATIONS Two (2) years Office Experience (church office but not mandatory) One (1) year financial record keeping (computer programming)

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