Senior Budget Analyst

Senior Budget Analyst Position Summary

Reporting to the Associate Director of Finance, this position requires finance/budgeting, analytical, communication, and organizational skills to assist with the Division’s annual budget development process and manage the budget of the Division with focused oversight in fiscal matters and operations for assigned departments within Development & Alumni Relations. This position requires an ability to work with a high level of independence and confidentiality, as well as having sensitivity to deadlines, and must remain knowledgeable of UGA and UGA Foundation policies and procedures related to fiduciary responsibilities of, and expectations for, the Division.

• Assist with the Division’s annual budget development process and manage the budget of the Division with focused oversight in fiscal matters and operations for assigned departments. This includes financial consulting with Executive Directors and the Finance Associate Director.
• Regularly lead strategic budget discussions and updates with the Finance Associate Director and each assigned Executive Director in the Division. Assist in facilitating strategic planning within departments and represent the priorities to the Division’s central budget office.
• Oversight of accounting, reporting, and financial monitoring of assigned departments and serve as the liaison for departments to Development & Alumni Relations (DAR) central finance office as well as to UGA central operating offices and UGA Foundation expenditure control office.
• Independent responsibility for financial health of assigned departments with oversight from the Finance Associate Director.
• In collaboration with assigned departments, recommend and submit budget modifications to the original budget to the Finance Associate Director.
• Independent responsibility for the tracking and clearing of required accounting entries for assigned departments, including tracking and clearing payables and open encumbrances.
• Independent responsibility for managing the restricted account activity of assigned departments and ensuring all information is uploaded and correct into appropriate financial systems.
• Manage the year end process for assigned departments and provide guidance and strategy to effectively manage and use the financial resources of the departments.

• Create efficient and timely budget reporting to the Finance Associate Director, Senior Director, AVP and Executive Directors of assigned departments to ensure informed and strategic decision making. Includes identification and analysis of data from the budget cube, Financial and Budget Management systems, and other sources of data to identify trends, make projections and create reports.
• Supervises and approves all financial transactions for the assigned departments.
• Works collaboratively with departments and serves as a resource to help identify and resolve complex problems encountered in UGA’s financial and data-based systems.

• Oversee and manage contracts for assigned departments in Division. Includes providing guidance and direction to assigned departments in the preparation of required documentation and process for executing contracts. Includes understanding the terms allowed by UGA or UGAF legal and procurement and establishing contacts in those units to facilitate the process. Helping the department with communicating and negotiating with the vendor. Track all contracts for assigned departments regarding execution, payments, and renewals.
  
  Proactively initiate renewals to allow sufficient time to execute the contract with UGA Procurement or UGAF Expenditure Control.
• Lead regular training and refresher sessions with assigned departments regarding contracts.

• Works collaboratively with assigned departments on day-to-day budget tracking and operations procedures and serves as a resource to help identify and resolve complex problems encountered in UGA’s financial and data-based systems.
• Provide training, leading and mentoring to Departmental administrative staff for new hires and existing staff.
• Provide…