Senior Payroll Specialist

Senior Payroll Specialist – Process biweekly payroll for the United States and Canada, ensuring compliance with federal, state, and local laws.

• Process all aspects of biweekly, multi‑state, and Canadian payroll, including transferring data between timekeeping and payroll systems and completing a payroll checklist.
• Verify reconciliation and precheck audit reports to ensure accuracy of data entry and records.
• Develop payroll and ad‑hoc related reports in Workday.
• Provide high‑quality customer service to the field by investigating and responding to inquiries regarding payments, withholding, or discrepancies in pay.
• Communicate with departments for timely submission, corrections, and problem resolution of all payroll‑related issues.
• Administer all aspects of employee wage garnishments.
• Update employees’ pay changes, including loan payments, 401(k) deferrals, and other pay‑related data.
• Receive necessary approvals for payroll‑related tasks such as payments and reimbursements; document and ensure compliance with company policies, procedures, and regulatory requirements.
• Identify opportunities to improve payroll and timekeeping processes.
• Maintain employee confidence and protect payroll operations by maintaining strict confidentiality of data.

• 3‑5 years of payroll processing experience in the Workday system including OSV or equivalent third‑party administrator; minimum of one year experience with work/resident‑based tax research.
• Broad knowledge of U.S. and Canadian payroll and time reporting, including payroll systems, processes, regulations, and policies.
• Excellent working knowledge and understanding of Federal/State tax filing regulations and other payroll legislation.
• Demonstrated ability to comprehend, organize, analyze, and interpret data.
• Strong customer service disposition and sense of professionalism.
• Advanced Microsoft Office skills, specifically Excel.
• Proven ability to organize and prioritize projects in a fast‑paced and deadline‑oriented business environment.
• Payroll experience in a multi‑location organization, operating in the U.S. and Canada, highly preferred.
• Associate degree and CPP or FPP preferred.

In addition to growth opportunities, your total compensation will include a competitive salary, comprehensive medical/dental programs, life insurance, a generous paid time off program, and a retirement savings plan with a company match. You are eligible for benefits on your first day of employment.

Pro Mach is an Equal Opportunity Employer. Pro Mach uses E‑Verify to verify employment eligibility of all new hires to work in the United States. Pro Mach is a drug‑free workplace.

We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation.