Human Resources Support Specialist - Payroll and Audit

Job Description

Join the Heinzerling Community Human Resources Team!

Heinzerling Community is seeking a detail-oriented, dependable, and organized Human Resources & Payroll Coordinator to support our HR and payroll operations. This position plays a critical role in ensuring the accuracy of employee records, payroll processing, and HR compliance while providing exceptional service to employees throughout their employment journey.

The ideal candidate has a strong eye for detail, enjoys auditing and maintaining accurate records, values confidentiality, and thrives in a fast-paced, collaborative environment.

• Reviewing timecards for up to 500 employees
• Assist with the preparation, processing, and auditing of payroll to ensure accuracy and timely completion.
• Review payroll reports and employee data for accuracy, identifying and resolving discrepancies.
• Audit employee records and HR documentation to ensure compliance with organizational policies and applicable employment laws.
• Support internal HR and payroll audits, compliance reviews, and reporting requirements.
• Maintain accurate payroll and personnel records within ADP and other HR systems.

• Maintain confidential employee files and electronic personnel records.
• Process employee data changes, including new hires, transfers, status changes, and terminations.
• Assemble, review, and audit new hire paperwork, including I-9s, tax forms, direct deposit information, and other employment documents.
• Conduct background checks, reference checks, and exclusion screenings.
• Create and issue employee identification badges.
• Respond to employee and applicant questions regarding standard HR and payroll processes.
• Assist with surveys, reporting, and regulatory compliance activities.
• Support employee recognition programs and other HR initiatives.
• Participate in new hire orientation and onboarding activities.
• Maintain the highest level of confidentiality while handling sensitive employee information.

• Exceptional attention to detail with a strong focus on accuracy and quality.
• Experience reviewing, auditing, and maintaining confidential records.
• Strong organizational and time management skills with the ability to prioritize multiple tasks.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office, including Word, Excel, and Outlook.
• Ability to maintain confidentiality and exercise sound judgment.
• Collaborative, dependable, and customer-service oriented.

• Bachelor's degree in Human Resources, Business Administration, Accounting, or a related field, or equivalent experience preferred.
• Previous Human Resources, Payroll, or Administrative experience preferred.
• Experience using ADP or another HRIS/payroll system.
• Knowledge of employment laws, payroll processes, and HR compliance requirements.

• Paid Training
• Immediate Paid Time Off Accrual
• Retirement Plan with a 50% Company Match
• Tuition Reimbursement
• Medical, Dental, and Vision Insurance beginning the first day of the month following 60 days of employment