Distribution Administrator

Job Responsibilities

• Assist daily or back up for Transportation Shipping Coordinator when unavailable or out of the office
• Maintain the Daily Shipping Schedule load boards for all Big Tex & PJ Shipping facilities
• Maintain the Daily Loaded Report each day for all Big Tex Shipping facilities
• Communicate with all Big Tex & PJ Shipping facilities in regards to updates on their loads for the Daily Shipping Schedule
• Communicate with the rest of the Transportation team on loads being scheduled, posted, or any issues that may arise
• Prepare the Daily Load Board each day to show time frame breakdown, delay causes, reschedules/cancellations for the MP Shipping facility
• Maintain spreadsheet for ribbon combinations to be used for flagging process in MP
• Prepare new approved load sheets for flaggers in MP
• Prepare scheduled load sheets for tractor drivers, stacking crews, and QC’s in MP
• Prepare TIN sheets for all loads scheduled for the MP Shipping facility
• Assist the other Big Tex & PJ Shipping crews with issues / questions as needed
• Assist other departments with concerns/issues/questions in regards to loads being worked through the processes before releasing loads
• Update Flooring Dept / Repairs Dept of units needing to be worked through their stations in order to complete the load for scheduling
• Check in trailer transfers from other Big Tex Shipping facilities
• Handle the majority of transfers within Take Stock for Big Tex product
• Fill out the shipment sheets (BOL’s) when driver’s are assigned for carriers
• Assist the drivers with the load paperwork when needed
• Update Doc Control on loads to be released each day that have been picked up
• Coordinate with dealers / stores / sales team / carriers on dpu / cpu loads needing to be scheduled for stacking at any of the Big Tex & PJ Shipping facilities
• Prepare temp tags for dpu / cpu loads when needed
• Coordinate with Warranty & Parts teams for any parts that need to be put on loads to be delivered to dealers / stores
• Coordinate with Warranty / Transportation when trailers are returned for Warranty reasons
• Maintain multiple spreadsheets / reports for Transportation
• Prepare final copies of completed load sheets
• Fill out shipment sheets (BOL’s) for completed loads at the MP Shipping facility
• Other duties / responsibilities as needed

• At least a High School diploma or GED required
• Preferred to have some typing experience
• Proficiency in Microsoft Office (Excel, Word, Outlook) – for business correspondence and reports
• Strong communication skills (written & verbal), and problem-solving skills
• High level of organization and attention to detail