Accounts Payable Associate - Full-time - Hospital - RH484

Accounts Payable Associate

The Accounts Payable Associate will perform a wide variety of technical accounting work for financial record keeping in support of the finance department. Responsibilities to include accounts payable, reconciliations, monthly closing, sales and use tax and various year-end reporting requirements. Other duties as assigned.

Accounts Payable

• Examines and reviews invoices for proper P.O. and non-P.O. approvals per policy, comparing and matching information on invoice with that on purchase orders as well as shipping documents.
• Properly codes all non-purchase order invoices to the applicable general ledger account number then submits invoices to supervisor for review.
• Thoroughly audits invoice extensions, verifying amounts due and reconciling previous balances on invoices and statements. Verifies the sales tax per invoice and accrues necessary adjustments
• Computes net amounts payable and submits invoices to proper department for approval and prepares invoices for input into the accounts payable system. Scan all invoices into Vendor History and verify scans for accuracy.
• Processes checks weekly matching checks to invoices before sending payments.
• Reviews invoices and purchase orders for variances, resolving any with Materials Management and vendors
• Consistently responds to vendor inquiries promptly and in an accurate manner. Confers with vendors and purchasing personnel by telephone to reconcile any differences between invoices and purchase orders.
• Reviews Vendor's Monthly Statements, resolving any outstanding invoices with vendors;
  Keeps aging to minimal

Other Duties

• Reconciles shipping documents to the invoices ensuring that items have been received.
• Maintaining confidentiality of information to which he/she is privileged.
• Prepares and submits monthly sales tax reports. Assists the department with data collection and reconciliation of accounts and audits.
• Special projects, as assigned by supervisor.

Action Orientation
- Targets and achieves results, overcomes obstacles, accepts responsibility, establishes standards and responsibilities, creates a results-oriented environment, and follows through on actions.

Communications
- Communicates well both verbally and in writing. Effectively conveys and shares information and ideas with others. Listens carefully and understands various viewpoints. Presents ideas clearly and concisely and understands relevant detail in presented information.

Creativity/Innovation
- Generates novel ideas and develops or improves existing and new systems that challenge the status quo, takes risks, and encourages innovation.

Critical Judgment
- Possesses the ability to define issues and focus on achieving workable solutions. Consistently does the right thing by performing with reliability.

Customer Orientation
- Listens to customers, builds customer confidence, increases customer satisfaction, ensures commitments are met, sets appropriate customer expectations, and responds to customer needs.

Interpersonal Skills
- Effectively and productively engages with others and establishes trust, credibility, and confidence with others.

Leadership
- Motivates, empowers, inspires, collaborates with, and encourages others. Builds consensus when appropriate. Focuses team members on common goals.

Teamwork
- Knows when and how to attract, develop, reward, and utilize teams to optimize results. Acts to build trust, inspire enthusiasm, encourage others, and help resolve conflicts and develop consensus in creating high-performance teams.

• Meets dress code standards and adheres to policies.
• Completes annual education requirements.
• Maintains regulatory requirements.
• Maintains patient confidentiality at all times.
• Reports to work on time and as scheduled, completes work within designated time.
• Wears identification while on duty, uses computerized punch time system correctly.
• Completes in-services and returns in a timely fashion.
• Attends annual review and department in-services, as scheduled.
• Represents the organization in a positive and professional manner.
• Actively participates in performance improvement and continuous quality…