Administrative Assistant

Job Description

Our client, a major Oil and Gas company, is looking for an Administrative Assistant to work on a 12 months contract in Covington, LA.

Onshore position provides technical, planning, and admin support for offshore assets including:

• Maintains training and vacation schedules
• Updates org charts
• Keeps phone lists
• Processes invoices
• Provides training for business applications (e.g. SAP, Smartbox, Timesheets)
• Procures general supplies
• Orders FRCs
• Aids with timesheets
• Role schedules, closes work orders, and coordinates with catering staff
• Attends and plans meetings
• Provides backup support and other duties as required

• Knowledge of offshore environment, assets, and organization
• Proactively anticipates needs of offshore leadership and teams
• Ability to work independently; limited coaching/supervisor review required
• Ability to manage limited analytical assignments such as tracking OPEX
• Ability to schedule SAP maintenance tasks and close out work orders
• Competent and fluent in MS Office suite
• Skilled in SAP, Helipass, and Smartbox
• Previous offshore planner/scheduler experience preferred
• Strong organizational skills, thorough record keeping, and attention to detail are required
• Ability to work in fast paced environment and effectively manage change
• Proven record of managing multiple tasks and delivering timely results