Accounts Payable Analyst

Job Announcement

Position Information

Accounts Payable Analyst

Cranford

Finance

Full Time

Regular

Performs the analytical and operational work necessary to ensure the accurate and timely processing of vendor invoices and payments. Oversee the accounts payable workflow from invoice receipt through payment and record retention, ensuring strong internal controls and exceptional customer service. Serves as the owner of the accounts payable process, identifying opportunities to leverage technology, streamline workflows, improve efficiencies, and strengthen business processes.

Supports audit and general accounting functions as needed.

• Manages and schedules workflows to ensure timely payment to vendors
• Manages receipt and distribution of college invoices
• Matches invoices to purchase order to verify price, quantity, and description of goods/services. Ensures invoices have proper approval for payment before entering invoices into Colleague system
• Research and resolve discrepancies with vendor invoices and vendor payments, working closely with internal and external partners.
• Reviews all checks prior to release to vendor, ensuring accurate and timely payment. Reviews and provides checks with invoice backup for final review. Upon independent review, mails checks and files copies both electronically and in vendor folders
• Liaison with purchasing resolving purchase order related issues
• Assists the Finance Operations and Payroll Manager with policies and procedure related to the accounts payable function
• Continuously evaluates accounts payable processes and identifies opportunities to improve efficiency, accuracy, internal controls, and customer service.
• Provides support for external and internal audits of the College
• Performs general accounting duties on an as needed basis
• Performs all duties as assigned by supervisor or his/her designee

Bachelor's Degree in Business, Accounting, or Finance

• Three (3) years' experience in Accounts Payable.
• Minimum two (2) years vendor contact experience in a computerized environment.
• Understand 2 and 3-way purchase order match.

• Strong analytical and problem-solving skills with the ability to identify root causes and recommend solutions.
• Must have excellent MS Office skills and experience to include Outlook, Word, and Excel, including pivot tables and VLOOKUP.
• Knowledge of accounting procedures as applicable to the General Ledger.
• Excellent verbal and written communication skills with the ability to build positive working relationships across departments and with vendors.
• Works well in a deadline driven department, able to prioritize, organize, and take ownership of processes.
• Ability to work with minimal supervision with professional office protocol.
• Proactive self-starter who demonstrates innovation and initiative.

• This position's duties are normally performed in a typical interior/residence work environment, based on the activity scheduled.
• Some physical effort required; however, the employee must occasionally lift and/or move up to 25 pounds.
• No or very limited exposure to physical risk.
• Some travel may be required.

$55,000 - $60,000

UCNJ Union College of Union County, NJ does not discriminate and prohibits discrimination, as required by state and/or federal law, in all programs and activities, including employment and access to its career and technical programs.

UCNJ Union College of Union County, NJ is an EEO/AAP Employer/Protected Veteran/Disabled

Disclaimer:
This job description outlines the general nature and key features performed by various positions that share the same job classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties and qualifications required of all employees assigned to the job. Nothing in this job description restricts management's right to assign or re-assign duties to this job at any time due to reasonable accommodations or other business reasons.

We offer…