Office Admin

Overview

Administrative Support. Our office requires a bright, energetic individual to take on a key role that will support our Cranston, RI team. The Administrative Support position is an important part of our Project Management and Sales efforts, and is needed to provide administrative, project and process support.

• Must be energetic, friendly and have positive attitude in all interactions with customers, vendors, and coworkers.
• Strong Computer Skills are essential:
  Excel, Microsoft Word, Microsoft Outlook, as well as ability to learn new systems as required.
• Familiarization with CRM (Build ops preferred)
• Familiarization with Hubspot
• Preparing or processing invoices or estimates
• Must be able to multitask in a quick paced environment.
• Bring a sense of urgency to all assignments.
• Possess solid problem solving skills, with attention to detail and emphasis on accuracy.
• Strong oral, written and phone skills.
• Faxing, scanning, emailing, typing documents, reports and correspondence as well as ability to maintain office filing systems.
• Create documents, maintaining databases and sending memos and emails
• Making logistical arrangements for meetings or conferences, including booking travel, making reservations or organizing rentals
• Collecting, filing and organizing office documents, such as reports and confidential records
• Managing digital document filing, including encrypted documents and email correspondence
• Monitoring office inventory and ordering supplies
• Assisting with accounts payable and accounts receivable, including simple bookkeeping and banking tasks

• Comfortable using and working in Excel
• H.S. Diploma or equivalent