Executive Assistant,RI,Cranston Job Cranston area,Rhode Island USA,Administrative/Clerical

Position: Executive Assistant Jobs in USA, RI, Cranston | Rose International Job
Required

Education:

Bachelor's Degree in Public Administration, Health Administration, Business Administration, or a related field

Required Skills, Knowledge, and

Experience:

5-7 years of progressively responsible experience providing executive-level administrative, operational, or program coordination support

Strong organizational and executive support skills, with demonstrated ability to manage complex schedules, priorities, and deadlines

Excellent written and verbal communication skills, including the ability to prepare clear summaries and briefing materials

Strong attention to detail and ability to manage multiple concurrent work streams

Ability to operate effectively in a fast-paced, high-accountability policy and implementation environment

Strong interpersonal skills with the ability to coordinate across executive leadership, technical teams, and external stakeholders

Ability to exercise discretion and maintain confidentiality in executive-level work

Preferred Skills, Knowledge, and

Experience:

Familiarity with public sector operations, healthcare systems, or federally funded programs

Experience supporting executive leadership within government, healthcare, or large-scale federally funded initiatives

Strong organizational and communication skills

Proficiency in Microsoft Office and scheduling systems

Experience coordinating administrative or operational workflows across multiple teams or agencies

Experience in healthcare, public health, or state government preferred

Executive Assistant

Job Responsibilities:

Provide high-level executive support to the RHTP Director, including calendar management, scheduling of internal and external meetings, and coordination across multiple agencies and partners

Track and manage key RHTP deliverables, timelines, and action items across initiatives and ensure timely follow-up and federal compliance requirements

Coordinate cross-functional meetings with state agencies, vendors, federal partners, and community stakeholders

Prepare briefing materials, meeting summaries, talking points, and decision memos for leadership use

Support coordination of workflows, including tracking RFP timelines, approvals, and posting status in collaboration with procurement and communications teams

Maintain centralized tracking systems for RHTP initiatives, files, deliverables, contracts, invoices, and implementation milestones

Support coordination of communications between RHTP leadership, CMS, and internal state partners to ensure timely responses and documentation compliance

Coordinate day-to-day administrative execution of RHTP priorities across work streams

Track approvals, document routing, and signature workflows to ensure timely completion

Support preparation of materials for federal reporting, compliance submissions, and internal meetings

Maintain organized records of contracts, program documentation, and meeting materials

Coordinate procurement of supplies, equipment, and operational materials for program needs

Support onboarding of new staff, including workspace setup, systems access, and orientation logistics

Liaise with the administrative and operations teams to ensure program operational needs are met

Monitor and flag operational issues, delays, or coordination gaps and escalate as appropriate

Work collaboratively with other executive assistants within the Executive Office of Health and Human Services to align administrative processes and share workload support as needed

Support coordination of shared services such as scheduling, procurement processes, onboarding systems, and document routing

Assist in ensuring consistency of administrative procedures across offices and programs Stakeholder Engagement and Meeting Coordination

Coordinate logistics for stakeholder engagements, including scheduling, agendas, materials, and follow-up actions

Ensure continuity of communication across internal teams, advisory bodies, and external partners

Support planning and execution of public-facing meetings, listening sessions, and implementation convenings

Maintain contact lists and communication pathways for key RHTP partners and stakeholders

Assist in preparing materials for public meetings, briefings, and leadership

Updates Program Implementation Support and Strategic Alignment

Support alignment of RHTP implementation activities with broader state health system transformation efforts

Assist in maintaining organized records of contracts, agreements, and Program documentation

Support the preparation of leadership updates and high-level summaries of program progress

Provide administrative and coordination support to ensure continuity across leadership transitions and evolving program structures

** Only those lawfully authorized to work in the designated country associated with the position will be considered.**

** Please note that all Position start dates and duration are estimates and may be reduced or lengthened based upon a client's business needs and requirements.**

Benefits:

For information and details on employment benefits offered with this…

Executive Assistant , RI, Cranston